PRSS Conference Travel Funds

Graduate Research School

Applications for conferences to be held in 2017 are now open, and will be processed in order of receipt with payments. Applications will close 1 November 2017.


PRSS overview

The Postgraduate Research Student Support (PRSS) Scheme assists candidates with travel costs associated with presenting their research – paper/poster/exhibition – at approved international conferences. The scheme is designed to supplement support provided by supervisors, schools and faculties rather than be the sole course of travel support for this purpose.  For that reason, candidates may be asked to apply for PRSS funding prior to applying for school and faculty schemes.

PRSS Features and Eligibility

A flat rate fee ($2300 in 2017) is awarded to applicants provided they satisfy the criteria and the conference is approved by the supervisor and PGC.

Candidates must have already had a paper/poster/exhibition accepted by an approved international conference to be held in 2017, as confirmed by the supervisor and PGC, before applying. There will be no need to attach anything to the form – confirmation by the supervisor and PGC will be sufficient.

Payments will be processed by the GRS in order of receipt of the completed form. Please note that payment can only be made to Australian financial institutions. Conferences being held in the calendar year will be prioritised and processed until funds are exhausted. However, candidates can apply for conferences in future years, once their paper has been accepted, with payments commencing from the new budget year in January. The flat rate for each calendar year is determined by December 1 the previous year.

If the approved conference cannot be attended, the funds may be used for another conference provided it is approved by the supervisor and PGC. There is no need to return the funds unless an approved conference is not attended by the time of program completion.

The Annual Progress Review (APR) form will be amended to include a record of international conference participation and how financed – whether PRSS or another source.

Only PhD and other doctoral candidates will be eligible to apply for PRSS funding. Masters candidates transferring to a doctoral program will be eligible as soon as the transfer has been approved.

PRSS funding can be paid only once in a candidature. Many supervisors, schools and faculties have their own travel support schemes so please check whether there are alternative sources of funding available to you.

PRSS funding can only be used for international travel (excluding New Zealand). Domestic conferences and those held in New Zealand, while often international in nature, are more accessible and therefore more easily supported by the candidates themselves or supported by supervisors, schools and faculties.

PRSS 2017 in Summary

• A flat rate payment – $2300 in 2017
• One form only – approved by supervisor and PGC
• PRSS can be paid only once in a candidature
• Only PhDs and other doctoral candidates eligible
• Paper/poster/exhibition must have been accepted by the conference as confirmed by supervisor
• Ongoing processing of applications, including for future years
• Changes of conference can be approved by the supervisor and PGC – no need to submit new form
• Only international travel (other than New Zealand) is supported by PRSS
• Candidates must be on track for on-time completion and while attending the conference

Application process - NB: applications for 2017 conferences close on 1st November 2017.

Download the application form via link at Related documents. If you are having trouble downloading the form, please see PRSS FAQs at Related links. Please ensure your application form is complete, including supervisor declaration and school approval sections.

Conference travel

All postgraduate research candidates travelling on UNSW business, including attending conferences supported by PRSS funding, must comply with the UNSW Travel Policy and Procedures.
See Travelling on UNSW business for details on booking and registering travel.

GRS contact

Cheryl Law

PRSS Coordinator


P: +61 2 93855953