About the Grants Management Office

Grants Management Office

Functions of the GMO

The UNSW Grants Management Office facilitates the research efforts of UNSW staff by:

  • Assisting with applications for grants and fellowships
  • Providing UNSW sign-off on all research grant applications to be administered at UNSW
  • Arranging for negotiation of research grant agreements with the Legal Office Research
  • Working with the Research Partnerships Unit on contract research funding management
  • Providing beginning to end administration of externally awarded funds
  • Funding body liaison (including committee representation, UAT Groups, Audit and institutional certification)
  • Identifying and managing research funding risk

Some of our services: Pre-Award

  • Compliance Advice: knowledge of rules and regulations of funding agency, interpretation of rules, eligibility requirements
  • Application submission and appropriate University sign-off
  • Major Round Alerts: rules you need to know, things we are learning during the round, deadline reminders
  • Training & Information Sessions: Systems training (RMS, RGMS, Ethics Online, InfoEd) and Ssheme workshops (how to put together the application, what to look out for)
  • Checklists & Toolkits: salary scales, templates, compliance checklists, resource pages
  • Access to RMS (ARC grants) and HelpDesk assistance with RMS and RGMS (NHMRC grants)

Some of our services: Post-Award

  • Sign-off on acceptance of award
  • Obtain legal advice as necessary
  • Ensure all ethics and other clearances are in place
  • Establish the account/s (input budget and apply infrastructure support)
  • Maintain accurate research records via InfoEd
  • Invoice the funding agency
  • Liaise with the funding agency and submit variations as necessary
  • Monitor deliverables and ensure continued compliance
  • Ensure all reporting requirements are met
  • Acquit the grant and closeout the project
  • Statistical analysis and reports on grant information

How we achieve this:

  • Three Faculty-focused grants teams, who all have expertise in every aspect of research administration
  • An Operations and Systems team that provides back-end support and high-volume batch processing
  • Support from the Research Legal team for legal matters
  • Support from the Research Finance team for finance matters
  • Work extensively with other units within the Division:  Research Strategy Office; Research Partnerships Unit; Research Ethics and Compliance Support (RECS) unit; UNSW Innovations; Analytical Centre; Graduate Research School
  • Researcher training and web toolkits
  • A research management system (InfoEd) that captures all the relevant data for the management of every grant.

To locate or contact a GMO Team Member, visit:

Supporting Research Administrators - The Research Administrators Network

The Grants Management Office works closely with research administrators within Faculties and Schools through the Research Administrators Network, which meets every two months to exchange information about upcoming schemes and current issues in research administration, including reporting associated with major grant rounds and legal and financial matters relating to externally funded research.

Visit the Research Administrators Network homepage to view agendas and presentations from past meetings, and register to join the network.

Mailing Address:
Grants Management Office
Level 3, Rupert Myers Building South Wing (M15)
UNSW Kensington Campus
NSW 2052
Street Address:
Level 3, Rupert Myers Building South Wing
Gate 14, Barker Street Entrance
University of New South Wales


Research Ethics at UNSW

All ethics applications are managed by the Research Ethics and Compliance Support (RECS) unit. For contact details and additional information please go to the RECS page.