Accepting a Grant

Grants Management Office




Authority to accept grant

Although an offer will normally refer to a chief investigator and a specific project, research funds are legally awarded to the UNSW. Most funding agencies require that a University delegate sign a grant award. Researchers are not permitted to sign grant acceptances on behalf of the University. Only the Deputy Vice-Chancellor (Research) and approved delegates have the authority to accept research grants or fellowships and to accept conditions of award on behalf of the University.

Where an application has been successful the Grants Management Office will generate and provide you with a Grants Acceptance Form. Please contact if you require a copy of this form for a grant you have been awarded.

Review of funding contract/conditions of award

The Grants Management Office reviews any proposed contract for the award or renewal or modification of a grant to ensure that the conditions are acceptable, usually in conjunction with the Legal Office (Research). If necessary, the Legal Office (Research) will negotiate any changes to the grant conditions on behalf of the University. Contract review is undertaken in consultation with the researcher who is kept informed of developments.

Documentation required

The bare minimum required by the Grants Management Office before a research project can be opened is:

  • Grant Acceptance Form
  • Letter of Offer/Agreement
  • Copy of Application

For major granting rounds such as the ARC and NHMRC, the funding body will send funding rules and agreements to the institution. UNSW also receives a copy of the award letter and we have a copy of the application. After award announcements are made we contact researchers who have been successful to request additional documentation.

When a grant has been made through a process other than the above (i.e. when you may be undertaking contract research), you will need to provide the Grants Management Office with the additional documentation as listed above before funds can be released.

Information and Guidelines for Research Ethics and Safety


For projects which involve research in the below areas, Research Committee Clearances may be required. See the below links for information pertaining to each category, for complete details see  Research Ethics and Compliance Support

Class 3 or 4 Laser

Design or Manufacture of High Risk Plant or Equipment

Drug Addiction (S8)

Genetically Modified Organisms

Hazardous Chemicals that require health surveillance

  • See schedule 14 for a list of substances that require health surveillance under conditions noted in clause 368 NSW WHS Regulation 2001

Ionising Radiation

Non Ionising Radiation (e.g. transilluminators)

Risk Group 3 or 4 Micro-Organisms

Scientific Research Diving

Security Sensitive Biological Agents (SSBA)

Scheduled 10 Prohibited or Notifiable Carcinogen (NSW WHS Regulation 2011)

Work that requires a High Risk Work license (e.g. cranes / scaffolding, hoists/ elevated work platforms)

  • Refer to Part 4.5 of WHS Regulation 2001 (from clause 81). In some cases licences may be required (schedule 3)

Work with Lead (Pb)

  • Part 7.2 (from clause 392) of WHS Regulation 2001 must be complied with for lead processes including notification to WorkCover if such process are deemed 'lead risk processes'