UNSW Internal Deadlines for ARC Linkage Project applications (2017)
UNSW will submit Linkage Project applications to the ARC in three tranches per year. Applications will not ordinarily be submitted by the Grants Management Office (GMO) outside the hard internal deadlines below.
If you are intending on submitting a Linkage proposal in either round, we recommend you commence the application on RMS as soon as possible. This will enable the Grants Management Office (GMO) and Research Strategy and Partnerships Office (RSPO) to track your progress and ensure that you have all the strategic, and eligibility and compliance support you need. RMS can be accessed directly at https://rms.arc.gov.au/.
|Request not to Assess to GMO||Submit application for GMO review||Submit final application to GMO||GMO submits application to ARC|
|Round 1 2017|
|Monday 31 July 2017||Monday 31 July 2017||Tuesday 15 August 2017||Friday 18 August 2017|
|Round 2 2017|
|Monday 27 November 2017||Monday 27 November 2017||Tuesday 12 December 2017||Friday 15 December 2017|
UNSW ARC Linkage Application Support Scheme
With the shift to a continuous ARC Linkage scheme and the difficulties this presents to researchers in finalising applications, the UNSW Division of Research has set up an internal scheme to facilitate application development. The scheme will provide support to applicants who submit an ARC Linkage Grant proposal through UNSW.
UNSW ARC Linkage Support Scheme Conditions:
- A maximum of $5,000 will be made available by the Division to support ARC LP application development and submission for expenses such as writing, editing, budget preparation and/or travel to establish partnerships. Funding is provided on the basis that a Linkage application is submitted to the ARC. Funding will be recovered if a submission does not proceed.
To secure funding, please send details of your proposed expenditure to Debbie Docherty, Director, Grants Management Office at email@example.com for formal approval and payment arrangements.
GMO Application Toolkit
- Get started with the Continuous Linkage 2017 Alert
- Eligibility Considerations for all CIs
- Changes to Selection Criteria
- Changes to Instructions to Applicants
- ARC Linkage Funding Rules: New Definitions
- Resources for Commencing your Proposal
- Partner Organisation Letter of Support Template
- Addressing Communication of Results
- Request Not to Assess (RNTA) Process
- Adding your ORCID iD to your RMS account
Subscribe to Linkage Alerts
Email firstname.lastname@example.org with 'subscribe grant-news' in the body of the message. The Grants Management Office will issue regular alerts with key information throughout the year.
Tools and Resources:
Salary Scales for Grant Budgeting- Details of UNSW Salary Scales. Use the worksheets to budget academic, professional and casual salaries with appropriate on-costs.
What can my Partner Organisation contribute as cash/in-kind?- A list of general item categories where your Partner Organisation may be able to contribute cash or in-kind to your project.
Advice for Addressing Communication of Results- suggestions for addressing “Communication of Results” in the Project Description.
Advice for Addressing Management of Data- Details of UNSW’s resources for research data management and data archiving, including suggestions for statements to include in addressing the Project Description “Management of Data” heading.
Travel Budget Advice for Linkage- Rules and guidance on how to budget for travel in the relevant areas of a Linkage application. For a transparent budget, source your travel rates using the 2016/2017 ATO Rates. For pricing airfares, speak to the school administrator who normally organises travel for your school. It is also acceptable to source information from online sites such as Expedia, Webjet, Qantas, Virgin, or for multi destination trips, a quote from a local travel agent such as Flight Centre.
Linkage Budget Table Example- Budget items taken from previous successful Linkage Project applications, as well as rules and instructions for what can and can’t be included in your budget. Use the spreadsheet for ideas on items you may need, the appropriate sections to place the items in and how to clearly detail each line item.
UNSW Central Web Unit (CWU)- If you are including web design, web development and or web hosting costs in your proposal budget, contact the UNSW Central Web Unit (CWU) for quotes, assistance and recommendations based on your individual needs and those of the end user. You can use CWU quotes in your application budget, justifications, and mention where alternate services have been considered and rejected in your budget narrative. The CWU is not tied to specific service providers or technologies. Contact email@example.com.
D4 Partner Organisation Letter of Support
Each Partner Organisation’s letter of support must:
- include the official letterhead;
- be no more than two A4 pages;
- include a brief profile of the organisation;
- provide details of the Cash and/or In-kind Contributions;
- demonstrate the source of its Cash Contribution (if a Cash Contribution is being made);
- certify that no part of its Cash Contribution is drawn from funds previously appropriated or awarded from Commonwealth or Australian State or Territory sources for the purposes of research (if a Cash Contribution is being made);
- state its expectations about industry outcomes/products and market value (where appropriate)
- provide details regarding how the project aligns with the Partner Organisation’s objectives;
- certify that it will meet the requirements outlined in a standard Funding Agreement, including the requirement to enter into arrangements regarding intellectual property which do not unreasonably delay academic outputs; and
- be signed by the Chief Executive Officer, or delegate.
- NEW: Applicants may choose to indicate in the letter whether a term sheet has been drawn up and agreed between the Administering Organisation and the Partner Organisation.
The D4 template requires Partner Orgs sign-off on the following mandatory wording:
“I certify that no part of this [organisation name] Cash Contribution is drawn from funds previously appropriated or awarded from Commonwealth or Australian State or Territory sources for the purposes of research.”
“I certify that [organisation name] will meet the requirements in the standard Funding Agreement, including the requirement to enter into arrangements regarding intellectual property which do not unreasonably prevent or delay academic outputs.”
UNSW Template Linkage Partner Agreements:
ARC Linkage Projects Collaborative Research Agreement (between UNSW and partner organisation). This template is used for ARC Linkage Projects led by UNSW which are not likely to produce commercially valuable intellectual property.
ARC Linkage Projects Collaborative Research Agreement (between UNSW, New South Innovations and partner organisation). This template is used for ARC Linkage Projects led by UNSW which are likely to produce commercially valuable intellectual property. New South Innovations manages intellectual property created by UNSW.
UNSW Linkage Certification Form
Who should complete and sign this form:
- Each Chief Investigator (except for the lead-investigator)
- Each Partner Investigator
- The Organisation of each PI should complete and sign the form unless a letter of commitment has been provided as part of the Proposal. The form should be signed by the CEO or delegate of the Organisation
- The Collaborating Organisation of each CI should complete and sign the form. The form should be signed by the DVCR or delegate (e.g. Director, Research Office, PVCR) of the University. NOT required for UNSW CIs.
Submit your certifications by email to your Compliance Advisor or firstname.lastname@example.org.
Centre Director letter confirming non-duplication of work
If you are associated with a Commonwealth-funded Research Centre, your Centre Director must provide written confirmation to the Grants Management Office that the Centre is not duplicating work that is already funded or could reasonably be expected to be funded by a Centre. Please note: this confirmation is only required where you are a named investigator in the Centre. It does not apply to, for example, Research Associates, Research Assistants or for ARC Centres of Excellence, Associate Investigators.
Please copy the template email text below and send to your Centre Director for them to attach their email signature and return to you. Please then forward the approved email to your GMO Compliance Advisor or email@example.com.
Dear Grants Management Office,
I confirm that the proposed research in <LP17XXXXXX> does not duplicate work that is already funded or could reasonably be expected to be funded by this Centre.
<Insert Centre Director name and signature>
Request Not to Assess (RNTA) Process
As per previous rounds, applicants may name up to three persons whom they do not wish to assess a Proposal by submitting a Request Not to Assess Form. This year, the RNTA may be submitted at the same time as a Linkage Projects scheme Proposal.
In extraordinary circumstances, the ARC may consider a request for more than three persons only if direct and comprehensive evidence justifying the exclusion of each named person can be provided. However, the ARC has now clarified that if they consider the evidence insufficient for one or more of the named people in any request of more than three, the whole RNTA may be rejected, including the initial three.
How to Access and Update your Personal profile:
- Login to RMS 2.0
- On your home screen, known as the ‘Action Centre’, find the ‘Person Profile’ section
- Click on each of the Personal Profile sections in turn (‘Personal Details’, ‘Qualifications’ and ‘Employment’) and enter your details where any fields are blank.
- You can still view all the details you previously entered in RMS - under the ‘Personal Profile’ section, click on ‘RMS legacy information’ to log in your old RMS account.
How to Request a New Account:
- If you never had an RMS account, visit the RMS 2.0 homepage and click “request new account”. A new screen will appear where you can enter your details.
- Under “Admin Organisation”, select “The University of New South Wales”. This allows UNSW to administer your account and track your proposal once you commence an application.
- Under “Organisation”, select your current organisation (or enter it in the free text box).
- Once you complete your details and click “register” at the bottom of the screen, you will be sent an automatic email asking you to validate your email address. Click the link to confirm your address.
- Your request will be sent to the UNSW research office and ARC for approval. This may take several business days.
- Once approved, you will receive an automatic email with instructions for setting up your password. Once this is complete, you will be able to log in to RMS 2.0 and begin setting up your personal profile.
Step by step screen shots of the above processes and additional user instructions are available at the ARC RMS 2.0 Information Page.
Adding your ORCID iD to your RMS account
RMS users are now able to link an ORCID iD to their RMS User Profile. The functionality will connect directly to ORCID, and will allow the user to link a current ORCID account or will provide them with the ability to create an ORCID account.
What is an ORCHID iD?
- An ORCID iD is a digital identifier that distinguishes you from every other researcher and, through integration in research workflows such as manuscript and grant submission, supports automated linkages between you and your professional activities to ensure that your work is recognised. More information is available at http://orcid.org/.
At this stage it is not mandatory for researchers to list an ORCID iD, nor will your ORCID iD appear anywhere in the proposal or be used for assessment purposes. It is therefore important that all questions in the proposal are answered in full- assessors will not have access to your ORCID details.
Instructions on how to add an ORCID iD to your RMS account:
- Login to RMS at https://rms.arc.gov.au
- Click on Personal Details under the Person Profile section of the Action Centre
- Click on the Create or Connect your ORCID iD button
- A pop up box will appear for you to connect your ORCID iD (if you already have one), or simply complete your details within the pop up box to create an ORCID iD.
- Click Authorise to link your ORCID iD to your RMS account
For screen-shots of the above process, please see Appendix A of the Linkage Instructions to Applicants.
ARC Medical Research Policy
The following types of research are eligible for ARC Funding:
a) Research in bioengineering, where the goal is to advance engineering knowledge by applying engineering principles to problems that may ultimately have medical applications.
b) Research in the natural sciences, where the goal is the fundamental understanding of biological processes or the development of knowledge and/or technology platforms, which may ultimately have medical applications.
c) Research (including observational research) where the goal is the understanding of normal human life stages (e.g. infancy, childhood, adolescence and ageing) and/or traits using human participants or populations, unless it involves a health intervention.
d) The use or development of equipment, facilities, tools, games, devices, smart phone applications or other items to support eligible research as listed above.
The following types of research are not eligible for ARC Funding:
a) Research with human health and/or medical goals, including research on the understanding, aetiology, diagnosis, monitoring, management or treatment of physical or mental disease or other health conditions in humans.
b) Research involving the use or development of animal models of human health conditions, or the use of animals for the development or testing of therapeutic goods (including devices) or procedures, for the purpose of better understanding human health or developing treatments for human health conditions.
c) Interventional research in humans, particularly clinical or pre-clinical trials of therapeutic goods (including devices), or research aiming to modify the health of the human participants.
d) The use or development of equipment, facilities, tools, games, devices, smart phone applications or other items to understand, diagnose, monitor, manage or treat human health conditions.
The policy is intended to ensure there are no eligibility ‘gaps’ between what the ARC and NHMRC will fund, and contains the following allowances for exceptional circumstances:
If a proposal is at risk of not being considered by both the ARC and NHMRC, the ARC may deem such a proposal eligible for assessment. Recognising that a research project or programme may sometimes include a small element of research not supported under this policy, the ARC may deem such a proposal eligible for assessment provided the proposal predominantly comprises eligible research.
Contacts and Support
- Strategic Advice (Research Strategy and Partnerships Office)
The Research Strategy and Partnerships Office can provide strategic advice on the scope, nature and suitability of your project, how to address the selection criteria including track record, and well as support for approaching and talking to your Partners. New and previous applicants to Linkage are strongly encouraged to liaise with the RSPO as early as possible- email firstname.lastname@example.org.
- Compliance & Eligibility Advice (Grants Management Office - GMO)
The GMO compliance and eligibility review process generally takes up to two weeks, with an average of 3-4 reviews per application. Researchers are advised to leave no less than two weeks for working with the GMO to finalise an application. When you are ready for a compliance review, submit the proposal via RMS and email email@example.com to let us know you are ready for a review.
Submitting your proposal on RMS
- Complete and save all the sections of your proposal (parts A-H). Once this is done, all the section headings at the top of your proposal should appear green. If any appear red, something still needs to be completed in this section.
- Click the “Save” button in the top right hand corner of your screen.
- Click “Action Centre”, next to your LP number at the top of the proposal screen).
- Look at “Applicant Draft Proposals”, where your proposal is listed. In the “Actions” column, click the “Submit Proposal to Research Office” button.
- Your Compliance Advisor will receive your application and respond with feedback.
Note that the ARC will not respond directly to enquiries from researchers – they request that enquiries are made through the Grants Management Office. For RMS technical issues, contact the GMO Systems Team- firstname.lastname@example.org.
- GMO Successful Grant Library
Consult successful Linkage Project applications from previous rounds for ideas on structuring your proposal and for a better understanding of the level at which your proposal should be pitched.
Conditions for visiting the Grants Library
- Access is restricted to UNSW employees/affiliates and students. You must bring your current UNSW Staff ID card with you when you visit the library.
- The applications may only be viewed at the Grants Management Office. Grants will be viewed digitally, but no part of the application is permitted to be printed, digitally copied or photographed. You may take notes.
How to make an appointment:
- Email your request to email@example.com, including the following information:
- Name, position and school/Faculty (e.g. your UNSW email signature)
- The scheme(s) you would like to view (e.g. "ARC Linkage Projects")
- Scheduling requirements, if any (e.g. "I am available Tuesday or Friday mornings")
Note: To ensure availability, please contact us in advance of the time you would like to visit the Library.
- Linkage Alerts
Email firstname.lastname@example.org with 'subscribe grant-news' in the body of the message to subscribe to Linkage Alerts. The Grants Management Office will issue alerts with key information as it becomes available.