ARC DECRA 2018 Resource Page (DE18)

Discovery Early Career Researcher Award- Grants Management Office (GMO)

Key Dates

Thursday 22 September 2016 Funding Rules and Changes to Funding Rules released
Monday 16 January 2017 Applications open in RMS. All intending applicants should initiate an application in RMS as soon as practical. This will allow Research Strategy Partnerships and the Grants Management Office (GMO) to provide you with key information and strategic and compliance support throughout the round.

Thursday, 2 February 2017




Completing your 2018 ARC DECRA Application Strategic Workshop (12:00-2:00 pm)

Venue: Ainsworth Building, room G03 (map ref J17)
Register Now

At this session:
This session is to assist UNSW applicants for ARC DECRA 2018 grants that are reasonably well advanced in their application preparation. The session is informed by the various selection criteria for the ARC DECRA Projects and will provide you with an overview of common assessors comments on the selection criteria from past recent applications. It deals with the DECRA Grant Application’s most strategic sections, providing advice on how to address each section aimed at maximising your score against these criteria. Particular emphasis will be placed on track records and how to ensure you prepare the most strategic statement for your situation.

Thursday, 2 March 2017

Internal Deadline for Compliance Advice (GMO) - Details of your Compliance Advisor will be advised shortly after the internal close.

Wednesday, 22 March 2017 ARC External Close- Finalise and submit applications on RMS by 12 noon for GMO submission to the ARC by the hard deadline of 5pm.

Obtaining Head of School Support prior to Application Commencement

Discuss your intention to submit a DECRA proposal with your Head of School/Centre Director in the first instance to confirm support of the application.

Head of School sign-off is required prior to ARC submission. In addition, the support provided by your individual school will need to be clearly detailed in a project-specific Organisational Statement within your DECRA application, so it is beneficial to start conversations early on.

If you have not already discussed your DECRA application with your relevant Head of School/Centre Director, commence discussions now. You may do this directly with your Head of School/Centre or through your UNSW mentor (the person who is supporting your application to join a UNSW research group).The HR Heads of School Page provides a list of all current Head of Schools.

GMO Application Toolkit

DECRA 2018 Alert 1






  • Eligibility Considerations for DECRA Candidates
  • Eligibility Exemption Request Process
  • Changes to DECRA 2018 Funding Rules
  • Changes to DECRA 2018 Instructions to Applicants

Subscribe to DE18 Alerts
Email with 'subscribe grant-news' in the body of the message. The Grants Management Office will issue regular alerts with key information throughout the round.

  • Advice for Addressing DECRA Candidate- Advice for addressing Part D1 in the Project Description- “Describe how you will ensure that you have the time and capacity to undertake the proposed research, taking into account any other grants or roles that you hold”

Application Templates

GMO Budget Toolkit

  • Travel Budget Advice for DE18 - Rules and guidance on how to budget for travel in the relevant areas of a DE18 application. The 2016/2017 ATO Rates can act as a guide for sourcing travel rates and indicate the maximum amount permitted. You should only request what you know you need - ATO rates are primarily aimed at business travel and as such, may seem high for some destinations. If you have experience travelling to certain areas and thus know what a realistic figure would be, this should be used in place of the ATO rates.
  • For pricing airfares, speak to the school administrator who normally organises travel for your school. It is also acceptable to source information from online sites such as Expedia, Webjet, Qantas, Virgin, or for multi destination trips, a quote from a local travel agent such as Flight Centre.
  • DE18 Budget Table Example - Budget items taken from previous successful DECRA applications, as well as rules and instructions for what can and can’t be included in your budget. Use the spreadsheet for ideas on items you may need, the appropriate sections to place the items in and how to clearly detail each line item.
  • UNSW Central Web Unit (CWU)- If you are including web design, web development and or web hosting costs in your proposal budget, contact the CWU for quotes, assistance and recommendations. You can use CWU quotes in your application budget, justifications, and mention where alternate services have been considered and rejected in your budget narrative. The CWU is not tied to specific service providers or technologies. Contact

Additional resources for budget preparation can be found on the GMO Budget Preparation Resource Page.

D2 Organisational Strategic Statement

The D2 Organisational Statement in respect of the Research Environment details how UNSW will provide the foundation and environment that supports the DECRA candidate, both during and post award. The support and opportunities outlined in the D2 statement should be highly aligned with the Scheme’s objectives.
The D2 statement should be drafted together with your Supervisor/Mentor. Further information and resources to assist you in developing section D2- Statement will be provided directly to applicants upon commencement of the application on RMS.

ARC Medical Research Policy

The following types of research are eligible for ARC Funding:

a)    Research in bioengineering, where the goal is to advance engineering knowledge by applying engineering principles to problems that may ultimately have medical applications.

b)    Research in the natural sciences, where the goal is the fundamental understanding of biological processes or the development of knowledge and/or technology platforms, which may ultimately have medical applications.

c)    Research (including observational research) where the goal is the understanding of normal human life stages (e.g. infancy, childhood, adolescence and ageing) and/or traits using human participants or populations, unless it involves a health intervention.

d)    The use or development of equipment, facilities, tools, games, devices, smart phone applications or other items to support eligible research as listed above.

The following types of research are not eligible for ARC Funding:

a)    Research with human health and/or medical goals, including research on the understanding, aetiology, diagnosis, monitoring, management or treatment of physical or mental disease or other health conditions in humans.

b)    Research involving the use or development of animal models of human health conditions, or the use of animals for the development or testing of therapeutic goods (including devices) or procedures, for the purpose of better understanding human health or developing treatments for human health conditions.

c)    Interventional research in humans, particularly clinical or pre-clinical trials of therapeutic goods (including devices), or research aiming to modify the health of the human participants.

d)    The use or development of equipment, facilities, tools, games, devices, smart phone applications or other items to understand, diagnose, monitor, manage or treat human health conditions.

The policy is intended to ensure there are no eligibility ‘gaps’ between what the ARC and NHMRC will fund, and contains the following allowances for exceptional circumstances:

Exceptional Circumstances:

If a proposal is at risk of not being considered by both the ARC and NHMRC, the ARC may deem such a proposal eligible for assessment. Recognising that a research project or programme may sometimes include a small element of research not supported under this policy, the ARC may deem such a proposal eligible for assessment provided the proposal predominantly comprises eligible research.

Applicants who fall into any of the above categories should review the full ARC Medical Research Policy and contact with any questions or concerns.

Using RMS 2.0

How to Access and Update your Personal profile:

1.    Login to RMS 2.0
2.    On your home screen, known as the ‘Action Centre’, find the ‘Person Profile’ section
3.    Click on each of the Personal Profile sections in turn (‘Personal Details’, ‘Qualifications’ and ‘Employment’) and enter your details where any fields are blank.
4.    You can still view all the details you previously entered in RMS - under the ‘Personal Profile’ section, click on ‘RMS legacy information’ to log in your old RMS account.

How to Request a New Account:
1.    If you never had an RMS account, visit the RMS 2.0 homepage and click “request new account”. A new screen will appear where you can enter your details.
2.    Under “Admin Organisation”, select “The University of New South Wales”. This allows UNSW to administer your account and track your proposal once you commence an application.
3.    Under “Organisation”, select your current organisation (or enter it in the free text box).
4.    Once you complete your details and click “register” at the bottom of the screen, you will be sent an automatic email asking you to validate your email address. Click the link to confirm your address.
5.    Your request will be sent to the UNSW research office and ARC for approval. This may take several business days.
6.    Once approved, you will receive an automatic email with instructions for setting up your password. Once this is complete, you will be able to log in to RMS 2.0 and begin setting up your personal profile.

Step by step screen shots of the above processes and additional user instructions are available at the ARC RMS 2.0 Information Page.

Contacts and Support

Strategic Advice (Research Strategy and Partnerships Office - RSPO)

  • The Research Strategy and Partnerships Office is available for strategic advice on the scope, nature and suitability of any proposed project, how to address the selection criteria including track record, and general grantsmanship advice. Researchers are encouraged to discuss their project with the RSO at the early stages of their application process as fundamental issues are difficult to resolve late in the process. Please send any component of your proposal for strategic advice, as a Word file, to

Compliance & Eligibility Advice (Grants Management Office - GMO)

  • You will be advised on the details of your individual Compliance Advisor shortly after the internal close. In the meantime, please contact the GMO on Note that the ARC will not respond directly to enquiries from researchers – they request and expect that enquiries are made through the Grants Management Office. For RMS technical issues, please contact the GMO Operations Team-

GMO Successful Grant Library

  • Consult the GMO's library of successful grant applications for ideas on structuring your proposal and for a better understanding of the level at which your proposal should be pitched. Please email to arrange access. Please note, you will need to bring your UNSW staff card, and applications may only be read in the library and may not be copied.

DE18 Alerts

  • Email with 'subscribe grant-news' in the body of the message to subscribe to DE18 Alerts. The Grants Management Office will issue regular alerts with key information throughout the round.