ARC Discovery Projects 2018 Resource Page (DP18)

Grants Management Office (GMO)

Key Dates


Thursday 22 September 2016 Funding Rules and Changes to Funding Rules released
Wednesday 7 December 2016 Applications open in RMS. All intending applicants should initiate an application in RMS as soon as practical. This will allow Research Strategy Partnerships and the Grants Management Office (GMO) to provide you with key information and strategic and compliance support throughout the round.
Wednesday 1 February 2017

Internal Deadline for Compliance Advice (GMO) - Details of your Compliance Advisor will be advised shortly after the internal close.

Monday 13 February 2017

Request not to Assess Due- Submit your RNTA Form to the GMO ( by 13 February for submission to the ARC by Wednesday 15 February 2017.

Wednesday 1 March 2017 ARC External Close- Finalise and submit applications on RMS by 12 noon for GMO submission to the ARC by the hard deadline of 5pm.

GMO Application Toolkit


DP18 Alert 1



  • Templates for Completing the Application
  • Key Changes to DP18 Funding Rules
  • Key Changes to DP18 Instructions to Applicants
  • Eligibility Criteria for Chief Investigators
  • Adding your ORCID iD to your RMS account

Special Alert: ARC eligibility limits on Projects and Proposals


  • New eligibility rules for Limits on Projects and Proposals
  • How to check your ‘Active Projects’ in RMS
  • Frequently Asked Questions
  • Contacts and Support
  Subscribe to DP18 Alerts
Email with 'subscribe grant-news' in the body of the message. The Grants Management Office will issue regular alerts with key information throughout the round.
  • Application Templates

C1 Project Description (please see Strategic Documents section below)
E1 Justification of Funding Requested from the ARC
E2 Details of non-ARC contributions
F13 ROPE – Significant Research Outputs and ARC Grants
F14 ROPE – Recent Significant Research Outputs – Ten Career Best
G1 Research Support
G2 Statements on Progress

  • Strategic Documents- UNSW Staff Only- zID login required

The following additional templates and advice for your proposal are currently available at the Additional Strategic Documents Page

    Advice for Part C1- Project Description
    Advice for Part F12- ROPE- Details of your career and opportunities for research
    Advice for Part F15- ROPE- Further evidence in relation to research impact and contributions to the field

Please note, you will need to use your zID to log into the Additional Strategic Documents Page. If you encounter any issues logging into the page, please email including your DP18 application number, for assistance.

Budget Resources

  • Travel Budget Advice for DP18 - Rules and guidance on how to budget for travel in the relevant areas of a DP18 application. The 2016/2017 ATO Rates can act as a guide for sourcing travel rates and indicate the maximum amount permitted. You should only request what you know you need - ATO rates are primarily aimed at business travel and as such, may seem high for some destinations. If you have experience travelling to certain areas and thus know what a realistic figure would be, this should be used in place of the ATO rates.
  • For pricing airfares, speak to the school administrator who normally organises travel for your school. It is also acceptable to source information from online sites such as Expedia, Webjet, Qantas, Virgin, or for multi destination trips, a quote from a local travel agent such as Flight Centre.
  • DP18 Budget Table Example - Budget items taken from previous successful Discovery Project applications, as well as rules and instructions for what can and can’t be included in your budget. Use the spreadsheet for ideas on items you may need, the appropriate sections to place the items in and how to clearly detail each line item.
  • UNSW Central Web Unit (CWU)- If you are including web design, web development and or web hosting costs in your proposal budget, contact the CWU for quotes, assistance and recommendations. You can use CWU quotes in your application budget, justifications, and mention where alternate services have been considered and rejected in your budget narrative. The CWU is not tied to specific service providers or technologies. Contact

GMO Successful Grant Library


The Grants Management Office houses a digital library of successful UNSW applications for a wide range of schemes, including ARC Discovery Projects. Consulting successful grant applications can provide ideas on structuring your proposal and a better understanding of the level at which your proposal should be pitched.

Conditions for viewing successful Grants:

  1. Access is restricted to UNSW employees and students. You must bring your current UNSW Staff ID card with you when you visit the library.
  2. The applications may only be viewed at the Grants Management Office. Grants will be viewed digitally, but no part of the application is permitted to be printed, digitally copied nor photographed. You may take notes.

Make an appointment to visit the Library:

Email your request to, including the following information:

  1. Name, position and school/Faculty (e.g. your UNSW email signature)
  2. The scheme(s) you would like to view (e.g. "ARC Discovery Projects")
  3. Scheduling requirements, if any (e.g. "I am available Tuesday Wednesdays or Friday mornings") 

Strategic Advice (Research Strategy and Partnerships Office | RSPO)


The Research Strategy and Partnerships Office is available for strategic advice on the scope, nature and suitability of any proposed project, how to address the selection criteria including track record, and general grantsmanship advice. Researchers are encouraged to discuss their project with the RSO at the early stages of their application process as fundamental issues are difficult to resolve late in the process. Please send any component of your proposal for strategic advice, as a Word file, to

Compliance & Eligibility Advice (Grants Management Office | GMO)


You will be advised on the details of your individual Compliance Advisor shortly after commencing your application on RMS. In the meantime, please contact the GMO on Note that the ARC will not respond directly to enquiries from researchers – they request and expect that enquiries are made through the Grants Management Office. For RMS technical issues, please contact the GMO SystemsTeam-

Centre Director letter confirming non-duplication of work

If you are associated with a Commonwealth-funded Research Centre, your Centre Director must provide written confirmation to the Grants Management Office that the project is not duplicating work that is already funded or could reasonably be expected to be funded by a Centre. Please note: this confirmation is only required where you are a named investigator in the Centre. It does not apply to, for example, Research Associates, Research Assistants or for ARC Centres of Excellence, Associate Investigators.

Please copy the template email text below and send to your Centre Director for them to attach their email signature and return to you. Please then forward the approved email to your GMO Compliance Advisor or

Dear Grants Management Office,

I confirm that the proposed research in <DP18XXXXXX> does not duplicate work that is already funded or could reasonably be expected to be funded by this Centre.

Yours sincerely,
<Insert Centre Director name and signature>

UNSW DP18 Certification Form


It is a UNSW requirement that you obtain written certification from all persons and organisations participating in your project prior to submission to the ARC.

Who should complete and sign this form:

  • Each Chief Investigator (except for the lead-investigator)
  • Each Partner Investigator
  • The Organisation of each PI. The form should be signed by the CEO or delegate of the Organisation. NOT required for overseas organisations.
  • The Collaborating Organisation of each CI. The form should be signed by the DVCR or delegate (e.g. Director, Research Office, DVCR) of the University. NOT required for CIs from UNSW.
  • Other Organisations named on the proposal at ‘A3-Organisation Participant Summary’. The form should be signed by the CEO or delegate of the Organisation. (NOT required for overseas organisations)

Please submit your certifications by email to your Compliance Advisor, or to

Using RMS


How to Access and Update your Personal profile:

1.    Login to RMS 2.0
2.    On your home screen, known as the ‘Action Centre’, find the ‘Person Profile’ section
3.    Click on each of the Personal Profile sections in turn (‘Personal Details’, ‘Qualifications’ and ‘Employment’) and enter your details where any fields are blank.
4.    You can still view all the details you previously entered in RMS - under the ‘Personal Profile’ section, click on ‘RMS legacy information’ to log in your old RMS account.

How to Request a New Account:
1.    If you never had an RMS account, visit the RMS 2.0 homepage and click “request new account”. A new screen will appear where you can enter your details.
2.    Under “Admin Organisation”, select “The University of New South Wales”. This allows UNSW to administer your account and track your proposal once you commence an application.
3.    Under “Organisation”, select your current organisation (or enter it in the free text box).
4.    Once you complete your details and click “register” at the bottom of the screen, you will be sent an automatic email asking you to validate your email address. Click the link to confirm your address.
5.    Your request will be sent to the UNSW research office and ARC for approval. This may take several business days.
6.    Once approved, you will receive an automatic email with instructions for setting up your password. Once this is complete, you will be able to log in to RMS 2.0 and begin setting up your personal profile.

Step by step screen shots of the above processes and additional user instructions are available at the ARC RMS 2.0 Information Page.

ARC Medical Research Policy


The following types of research are eligible for ARC Funding:

a)    Research in bioengineering, where the goal is to advance engineering knowledge by applying engineering principles to problems that may ultimately have medical applications.

b)    Research in the natural sciences, where the goal is the fundamental understanding of biological processes or the development of knowledge and/or technology platforms, which may ultimately have medical applications.

c)    Research (including observational research) where the goal is the understanding of normal human life stages (e.g. infancy, childhood, adolescence and ageing) and/or traits using human participants or populations, unless it involves a health intervention.

d)    The use or development of equipment, facilities, tools, games, devices, smart phone applications or other items to support eligible research as listed above.

The following types of research are not eligible for ARC Funding:

a)    Research with human health and/or medical goals, including research on the understanding, aetiology, diagnosis, monitoring, management or treatment of physical or mental disease or other health conditions in humans.

b)    Research involving the use or development of animal models of human health conditions, or the use of animals for the development or testing of therapeutic goods (including devices) or procedures, for the purpose of better understanding human health or developing treatments for human health conditions.

c)    Interventional research in humans, particularly clinical or pre-clinical trials of therapeutic goods (including devices), or research aiming to modify the health of the human participants.

d)    The use or development of equipment, facilities, tools, games, devices, smart phone applications or other items to understand, diagnose, monitor, manage or treat human health conditions.

The policy is intended to ensure there are no eligibility ‘gaps’ between what the ARC and NHMRC will fund, and contains the following allowances for exceptional circumstances:

Exceptional Circumstances:

If a proposal is at risk of not being considered by both the ARC and NHMRC, the ARC may deem such a proposal eligible for assessment. Recognising that a research project or programme may sometimes include a small element of research not supported under this policy, the ARC may deem such a proposal eligible for assessment provided the proposal predominantly comprises eligible research.

Applicants who fall into any of the above categories should review the full ARC Medical Research Policy and contact with any questions or concerns.