ARC LIEF 2020 Resource Page (LE20)

Linkage Infrastructure, Equipment and Facilities

Scheme Overview

The Linkage Infrastructure, Equipment and Facilities scheme provides funding for research infrastructure, equipment and facilities. The scheme also fosters collaboration through support of the cooperative use of international and national research facilities.

The objectives of the scheme are to;

  • encourage organisations to development collaborative arrangements to develop and support research infrastructure
  • support large-scale national and international cooperative initiatives thereby allowing expensive research infrastructure to be shared
  • support areas of existing and/or emerging research strength
  • support and develop research infrastructure for the broader research community 

Further details can be found on the ARC webpage

Key Dates

Monday 11 February 2019

UNSW NOI Deadline- email your NOI to William Lao ( and cc – subject line and workbook filename should be 'LIEF20 NOI_[Lead University]_[UNSW lead CI surname].xls  Please note that other Universities deadlines range from November 2018 to February 2019 

Wednesday 20 February 2019 Internal Deadline for GMO Compliance Review- Details of your Compliance Advisor will be advised shortly after the internal close.
Monday 4 March 2019 Internal Deadline for Strategic review - email draft proposal to Grainne Moran ( and cc - please include 'LIEF20_Lead University_Lead  CI' in the subject line. You will be allocated another PVCRI team member to assist with your review. Please note that earlier submission is strongly encouraged, especially for first time applicants.
Monday 4 March 2019 - 12noon Request Not to Assess Due - Submit your RNTA Form to the GMO ( by 4 March for submission to the ARC by 6 March 2019
Wednesday 20 March 2019 - 5pm ARC External Deadline
Rejoinder Period  12 to 26 June 2019
Anticipated announcement *Fourth Quarter 2019

*Please note that these are approximate dates and are subject to change

**New process for requesting the ARC to review an Assessment:

During the Rejoinder period, the participants and Research Office staff may identify an assessment that contains inappropriate elements, as detailed below, and may wish to have this reviewed by the ARC.

To request the ARC to review an assessment, an ARC Assessment Review Request form (PDF Format - Word Format) must be submitted through the Research Office of the Administering Organisation. The form must be received within 3 days after opening of the Rejoinder period for all NCGP schemes with the exception of Linkage Projects where the form is to be received within 2 working days from the Rejoinder opening due to the nature of the scheme.

  • For NCGP schemes other than Linkage Projects, this means, if Rejoinders open on the Wednesday, forms must be received by COB Friday.
  • For Linkage Projects, if Rejoinders open on the Wednesday, forms must be received by COB Thursday. 

Criteria that may be considered by the ARC for review: 

  • Defamatory comment/s
  • Evidence of assessor conflict
  • Discriminatory/biased comments
  • Brief assessment text (less than 50 words)
  • Scores included within the assessment text
  • Assessment text does not match with application
  • Comments in the assessment regarding application eligibility
  • Comments in the assessment regarding the National Interest Test statement (not applicable in all schemes)
  • Comments in the assessment regarding Research Output display errors.


LE20 Resource Page Contents

  1. UNSW Notification of Intent process
  2. UNSW LE20 Certification 
  3. Contacts Support Services
  4. Request Not to Access (RNTA) Process
  5. GMO Successful Grants Library
  6. ARC Medical Research Policy
  7. ARC Documentation
  8. Strategic Advice and Templates
  9. Applicants Toolkit and Budget Resources
  10. Research Management System


Important: All applicants for this scheme were required to submit an NOI by 11 February.The University will not review or submit an application that has not submitted an NOI and had it approved.  All NOI approvals will be conditional on appropriate sign-off being received and on any Site Services issues being resolved and signed off.


1.Notification of Intent (NOI) Instructions & Documentation

Please be advised that UNSW Notifications of Intent for applications to ARC Linkage Infrastructure, Equipment and Facilities (LIEF 2020).

All UNSW Researchers intending to apply for an ARC LIEF grant (through UNSW or as part of a bid led by another Institution) commencing in 2020 must complete and submit a NOI by Monday 11 February 2019 - email your NOI to William Lao ( and cc – subject line and workbook filename should be 'LIEF20 NOI_[Lead University]_[UNSW lead CI surname].xls

The LIEF Notification of Intention to Apply (NOI) is a formal application to the University for financial and in-kind support for your LIEF application. NOIs must be completed using the UNSW NOI Excel workbook.

2.UNSW LE20 Certification Form

UNSW LE20 Certification Form

It is a UNSW requirement that you obtain written certification from all persons and organisations participating in your project prior to submission to the ARC.

Who should complete and sign this form:

  • Each Chief Investigator (except for the lead-investigator)
  • Each Partner Investigator
  • The Organisation of each PI. The form should be signed by the CEO or delegate of the Organisation. 
  • The Collaborating Organisation of each CI. The form should be signed by the DVCR or delegate (e.g. Director, Research Office, DVCR) of the University. NOT required for CIs from UNSW.
  • Other Organisations named on the proposal at ‘A3-Organisation Participant Summary’. The form should be signed by the CEO or delegate of the Organisation.

Please submit your certifications via email to William Lao (


3.Contacts and Support Services

Strategic Advice (Pro Vice-Chancellor Research Infrastructure)

  • Strategic advice for this scheme is provided by Associate Professor Grainne Moran. Two other senior researchers are also on board this year, to strategically review UNSW-led applications.  
  • Applicants are strongly advised to submit a draft of their proposal by Monday, 4 March, 2019 to ( and cc  for individual strategic feedback.  We understand that due to this year’s tight timeline, you may not have a complete proposal by March 4.  In that case, (and particularly for new applicants to the scheme) we strongly recommend sending a draft of Part C at least, for initial review. We will be happy to provide high-level feedback on that, prior to a subsequent more detailed read of the close-to-complete proposal. 
  • Submit your proposal to Associate Professor Grainne Moran ( and cc Please include 'LIEF20_Lead University_Lead CI'  in the subject line. 
  • For all certification queries, please email your Compliance Advisor

Compliance & Eligibility Advice (Grants Management Office | GMO)

All intending applicants should initiate an application on RMS as soon as possible.

You will be advised of the details of your Compliance Advisor shortly after the UNSW internal deadline of Wednesday 20 February 2019 or once you have submitted your application to Research Office on RMS. As soon as your Proposal is ready for Compliance and Eligibility Review (all sections GREEN in RMS ) Submit the proposal to the GMO via RMS by clicking on "Submit to the Research Office" button. This will enable the RSO and GMO to track your process and ensure that you have all the advice and eligibility and compliance support you need.

4.Request Not to Assess (RNTA) Process

Applicants may name up to three person potential assessors whom they do not wish to assess their Proposal by submitting a Request Not to Assess Form. (RNTA)

In extraordinary circumstances, the ARC may consider a request for more than three persons only if direct and comprehensive evidence justifying the exclusion of each named person can be provided. However, the ARC has now clarified that if they consider the evidence insufficient for one or more of the named people in any request of more than three, the whole RNTA may be rejected, including the initial three.

In addition if a person nominated on a Request Not To Assess form is an ARC College of Experts Member, comprehensive evidence justifying the exclusion of the College Member will also be required - Check the complete list of ARC College of Experts


5.GMO Successful Grants Library

The Grants Management Office houses a digital library of successful UNSW applications for a wide range of schemes, including ARC LIEF Projects. Consulting successful grant applications can provide ideas on structuring your proposal and a better understanding of the level at which your proposal should be pitched.

Conditions for viewing successful Grants:

  • Access is restricted to UNSW employees and students. You must bring your current UNSW Staff ID card with you when you visit the library.
  • The applications may only be viewed at the Grants Management Office. Grants will be viewed digitally, but no part of the application is permitted to be printed, digitally copied nor photographed. You may take notes.

Make an appointment to visit the Library:
Email your request to, from your UNSW email account, including the following information:

  1. Name, position and school/Faculty (e.g. your UNSW email signature)
  2. The scheme(s) you would like to view (e.g. "ARC LIEF Projects")
  3. Scheduling requirements, preferred date and time i.e morning or afternoon

Bookings are essential, to ensure availability please request a booking 2 working days prior to the time you would like to visit the library.

6.ARC Medical Research Policy

(Version 2018.1 is effective from 11 September 2018)

The ARC definition of medical and health research includes laboratory-based studies, clinical studies and group/community-based studies that aim to understand the causes, treatment and/or prevention of human diseases and/or the maintenance of human health. The ARC does not fund Linkage Projects with these aims.
Applications will be considered ineligible for funding under the ARC’s National Competitive Grants Program if they include pre-clinical or clinical medical or health research, including investigations in which humans, animals, or their tissues are used to assess new treatments (including chemical, pharmaceutical, electronic, mechanical, bioengineering treatments), interventions or tests as a means to prevent, detect, treat, understand, diagnose or manage a human disease or medical condition.

Please review the full ARC Medical Policy, if you have any questions contact the Research Grants and Contracts.

9.Application Toolkit and Budget Resources

You will be required to use your UNSW zID and password to access these documents

  • Salary Scales for Grant Budgeting - Details of UNSW Salary Scales. Use these worksheets to budget academic, professional and casual salaries with appropriate on-costs for 2020.
  • The 2018/2019 ATO Rates can act as a guide for sourcing travel rates and indicate the maximum amount permitted. You should only request what you know you need - ATO rates are primarily aimed at business travel and as such, may seem high for some destinations. If you have experience travelling to certain areas and thus know what a realistic figure would be, this should be used in place of the ATO rates.
  • UNSW preferred Travel agents: Voyager, STA, Campus and Anywhere Travel. Travel booked via UNSW preferred suppliers are automatically loaded into MyTrips.
  • Commercial airlines / travel sites / other travel agents: Travellers my book directly with airlines or through other travel sites e.g. or If travel is booked through these sites, then you must record your travel details in MyTrips as the University is required to maintain a record of where travellers are at any time.

Additional resources can be found on the Grant Application and Management Resource page 

Mark Wainwright Analytical Centre

The Mark Wainwright Analytical Centre (MWAC) is part of the Division of Research.  We manage major instrumentation used by researchers for the study of the structure and composition of biological, chemical and physical materials.  Our facilities are housed in custom-built laboratories, mainly in the Lowy, Wallace Wurth and Chemical Sciences buildings.
The Centre's major Research Facilities are accessible to all staff and students of UNSW, as well as to external researchers. Government and industry users are also welcome. Staff of the Centre provide research collaboration, technical support, education and training to researchers accessing the facilities. 

UNSW Stats Central

Stats Central: Statistics Consulting Unit for 2019 Grant Proposals

UNSW Stats Central is available to provide a free statistical review of 2019 grant proposals. All applicants are strongly advised to make use of this service.

Stats Central  is UNSW’s statistical consulting and collaboration unit, a Strategy 2025 initiative based in the Mark Wainwright Analytical Centre. The unit offers free study design advice to UNSW researchers, and applications are allocated to a suitable reviewer by Dr Nancy Briggs. It is advised that you consult with a statistician as early as possible when preparing design/analysis aspects of your grant proposal, ideally before you start writing it. Before submitting for review, you can also consult checklists which provide guidelines on statistical design and presentation of research data for publication, for example:

Complete the Stats Central Grant Review Request Form- Here before Friday 15 March 2019 in order to receive a full review of the statistical design of your project. There is no cost to utilise this service. Stats Central is available to assist with enquiries . Please email

Research Technology Services

Data Management
It is important for you to maintain good data management records and practices with considerations about proper data storage, access, retention and reuse. Having good data management records and practices allows you to uphold the quality and integrity of your data, which contributes to maximising the impact of your research.

The ResData system allows you to create an Research Data Management Plan (RDMP) to capture project details, data classification, IP and copyright, arrangements including but not limited to data storage, access and re-use. Creating an RDMP on the ResData system also allows you to provision storage on the Data Archive, a secure, long-term data storage solution for UNSW researchers. You are strongly encouraged to start an RDMP on the ResData system at the beginning of your project, and continue to keep it up-to-date until the end of your project.

Research technology Services can provide Information on suitable technology/facility, access and usage costs for budgeting in relation to computing (HPC or Cloud), data storage and: suitable computing platforms (cloud or HPC), data sharing and data storage. For further information please contact:

Additional information on Resources and Services can be found on the Applying for a Grant Resource page

10.Research Management Systems (RMS)

RMS is a web-based system used to prepare and submit research applications, assessments and rejoinders for all Australian Research Councils Grant Programs. Registered users can login in using your email address and password at To request a new account, go to and click on the Request New Account link.

Key documents and links

How to Access and Update your Personal profile:

Login to RMS 2.0
On your home screen, known as the ‘Action Centre’, find the ‘Person Profile’ section
Click on each of the Personal Profile sections in turn (‘Personal Details’, ‘Qualifications’ and ‘Employment’) and enter your details where any fields are blank.

How to Request a New Account:

If you have never had an RMS account, visit the RMS 2.0 homepage and click “request new account”. A new screen will appear where you can enter your details.

  1. Under “Admin Organisation”, select “The University of New South Wales”. This allows UNSW to administer your account and track your proposal once you commence an application
  2. Once you complete your details and click “register” at the bottom of the screen, you will be sent an automatic email asking you to validate your email address. Click the link to confirm your address.
  3. Your request will be sent to the GMO and ARC for approval. This may take several business days.
  4. Once approved, you will receive an automatic email with instructions for setting up your password. Once this is complete, you will be able to log in to RMS 2.0 and begin setting up your personal profile.

Step by step screen shots of the above processes and additional user instructions are available at the ARC RMS 2.0 Information Page or access RMS User Guide

For RMS technical issues, please contact the Systems Team-

New feature in RMS - Research Output auto-population in RMS

From November 2018, researchers will be able to auto-populate their research output data into their ARC RMS person profiles and application forms. This auto-population could occur a number of ways including exporting data from ORCID and BibTeX, using a Digital Object Identifier (DOI) to automatically harvest output metadata.

See Research Outputs in RMS - User Guide for Maintaining Research Outputs in your RMS Profile

Adding your ORCID iD

From November 2018 researchers will be able to auto-populate their research output data into their ARC RMS person profiles and application forms.

What does this mean for researchers?

Your RMS ‘Person Profile’ will be enhanced to include your research output data. Your research output data will be harvested from ORCID by authenticating your ORCID ID in RMS and adding the ARC as a trusted party.

You can choose to enter the data manually, or alternatively, use the ‘bulk upload’ facility. Once the data is entered into your RMS person profile, it can be used to auto-populate proposals without having to manually create and update your documents each time you submit a project proposal.

These changes are now in place and all RMS users will be able to auto-populate their research output data in RMS.