ARC Future Fellowships 2017 Resource Page (FT17)

Grants Management Office (GMO)

Faculty Endorsement

All applicants must discuss their intention to submit a Future Fellowship proposal with their Head of School/Centre Director in the first instance to confirm support of the application.

Head of School sign-off is required prior to ARC submission. In addition, the support provided by your individual school will need to be clearly detailed in the project-specific strategic statement within your FT17 application, so it is beneficial to start conversations early on.

Faculty Associate Deans of Research are required to approve all applications proceeding in their Faculty and will be liaising with the Research Strategy and Partnerships Office about their potential list of applicants. Applications that do not have the endorsement of the relevant Associate Dean Research will not be submitted to the ARC. The HR Heads of School Page provides a list of all current Head of Schools.  

Strategic Advice (Research Strategy and Partnerships Office - RSPO)


The Research Strategy and Partnerships Office is available for strategic advice on the scope, nature and suitability of any proposed project, how to address the selection criteria including track record, and general grantsmanship advice. Researchers are encouraged to discuss their project with the RSO at the early stages of their application process as fundamental issues are difficult to resolve late in the process. Please send any component of your proposal for strategic advice, as a Word file, to

Key Dates


Friday 22 September 2016 Funding Rules and Changes to Funding Rules released
Tuesday 18 October 2016 Applications open in RMS. All intending applicants should initiate an application in RMS as soon as practical. This will allow Research Strategy Partnerships and the Grants Management Office (GMO) to provide you with key information and strategic and compliance support throughout the round.
Monday 21 November 2016 Request not to Assess Due- Submit your RNTA Form to the GMO ( by 12 noon, Monday 21st November for submission to the ARC by Wednesday 23rd November.
Wednesday 23 November 2016

Internal deadline for Compliance Advice (GMO) - Details of your Compliance Advisor will be advised shortly after the internal close.

Wednesday 7 December 2016 ARC External Close- Finalise and submit applications on RMS by 12 noon for GMO submission to the ARC by the hard deadline of 5pm.   

GMO Application Toolkit


   FT17 Alert 2

  • Process for Part D2: Statement by the Administering Organisation
  • Process for Part C8: Academic Level Justification
  • Submit your Proposal for a Compliance and Eligibility Review
  • Key Changes to FT17 Instructions to Applicants
  • Resources for Completing your Final Draft

   FT17 Alert 1

  • Eligibility Considerations for Future Fellow Candidates
  • Changes to FT17 Funding Rules
  • Adding your ORCID iD to your RMS account
  Subscribe to FT17 Alerts
Email with 'subscribe grant-news' in the body of the message. The Grants Management Office will issue regular alerts with key information throughout the round.

Application Templates

Strategic Documents- UNSW Staff Only- zID login required:

The following additional templates and advice for your proposal are currently available:

GMO Budget Toolkit

  • Salary Scales for Grant Budgeting- Details of UNSW Salary Scales. Use the worksheets to budget academic, professional and casual salaries with appropriate on-costs.
  • Travel Budget Advice for FT17 - Rules and guidance on how to budget for travel in the relevant areas of a FT17 application. The 2016/2017 ATO Rates can act as a guide for sourcing travel rates and indicate the maximum amount permitted. You should only request what you know you need - ATO rates are primarily aimed at business travel and as such, may seem high for some destinations. If you have experience travelling to certain areas and thus know what a realistic figure would be, this should be used in place of the ATO rates.
  • For pricing airfares, speak to the school administrator who normally organises travel for your school. It is also acceptable to source information from online sites such as Expedia, Webjet, Qantas, Virgin, or for multi destination trips, a quote from a local travel agent such as Flight Centre.
  • FT17 Budget Table Example Budget items taken from previous successful Future Fellowship applications, as well as rules and instructions for what can and can’t be included in your budget. Use the spreadsheet for ideas on items you may need, the appropriate sections to place the items in and how to clearly detail each line item.
  • The Mark Wainwright Analytical Centre has provided Grant Application Advice. Information on facilities, access charges and budgeting can be downloaded from the Analytical Centre webpage, and staff can advise on getting access to major national facilities. Please note, this document was prepared for another scheme, however the principals remain the same.
  • UNSW Central Web Unit (CWU)- If you are including web design, web development and or web hosting costs in your proposal budget, contact the CWU for quotes, assistance and recommendations. You can use CWU quotes in your application budget, justifications, and mention where alternate services have been considered and rejected in your budget narrative. The CWU is not tied to specific service providers or technologies. Contact   

GMO Successful Grant Library


The Grants Management Office houses a digital library of successful UNSW applications for a wide range of schemes, including ARC Future Fellowships. Consulting successful grant applications can provide ideas on structuring your proposal and a better understanding of the level at which your proposal should be pitched.

Conditions for viewing successful Grants:

  1. Access is restricted to UNSW employees and students. You must bring your current UNSW Staff ID card with you when you visit the library.
  2. The applications may only be viewed at the Grants Management Office. Grants will be viewed digitally, but no part of the application is permitted to be printed, digitally copied nor photographed. You may take notes.

Make an appointment to visit the Library:

Email your request to, including the following information:

  1. Name, position and school/Faculty (e.g. your UNSW email signature)
  2. The scheme(s) you would like to view (e.g. "ARC Future Fellowships")
  3. Scheduling requirements, if any (e.g. "I am available Tuesday Wednesdays or Friday mornings")     

Compliance & Eligibility Advice (Grants Management Office - GMO)


You will be advised on the details of your individual Compliance Advisor shortly after commencing your application on RMS. In the meantime, please contact the GMO on Note that the ARC will not respond directly to enquiries from researchers – they request and expect that enquiries are made through the Grants Management Office. For RMS technical issues, please contact the GMO Operations Team-   

Using RMS


How to Access and Update your Personal profile:

1.    Login to RMS 2.0
2.    On your home screen, known as the ‘Action Centre’, find the ‘Person Profile’ section
3.    Click on each of the Personal Profile sections in turn (‘Personal Details’, ‘Qualifications’ and ‘Employment’) and enter your details where any fields are blank.
4.    You can still view all the details you previously entered in RMS - under the ‘Personal Profile’ section, click on ‘RMS legacy information’ to log in your old RMS account.

How to Request a New Account:
1.    If you never had an RMS account, visit the RMS 2.0 homepage and click “request new account”. A new screen will appear where you can enter your details.
2.    Under “Admin Organisation”, select “The University of New South Wales”. This allows UNSW to administer your account and track your proposal once you commence an application.
3.    Under “Organisation”, select your current organisation (or enter it in the free text box).
4.    Once you complete your details and click “register” at the bottom of the screen, you will be sent an automatic email asking you to validate your email address. Click the link to confirm your address.
5.    Your request will be sent to the UNSW research office and ARC for approval. This may take several business days.
6.    Once approved, you will receive an automatic email with instructions for setting up your password. Once this is complete, you will be able to log in to RMS 2.0 and begin setting up your personal profile.    

Step by step screen shots of the above processes and additional user instructions are available at the ARC RMS 2.0 Information Page.  

ARC Medical Research Policy

The following types of research are eligible for ARC Funding:

a)    Research in bioengineering, where the goal is to advance engineering knowledge by applying engineering principles to problems that may ultimately have medical applications.

b)    Research in the natural sciences, where the goal is the fundamental understanding of biological processes or the development of knowledge and/or technology platforms, which may ultimately have medical applications.

c)    Research (including observational research) where the goal is the understanding of normal human life stages (e.g. infancy, childhood, adolescence and ageing) and/or traits using human participants or populations, unless it involves a health intervention.

d)    The use or development of equipment, facilities, tools, games, devices, smart phone applications or other items to support eligible research as listed above.

The following types of research are not eligible for ARC Funding:

a)    Research with human health and/or medical goals, including research on the understanding, aetiology, diagnosis, monitoring, management or treatment of physical or mental disease or other health conditions in humans.

b)    Research involving the use or development of animal models of human health conditions, or the use of animals for the development or testing of therapeutic goods (including devices) or procedures, for the purpose of better understanding human health or developing treatments for human health conditions.

c)    Interventional research in humans, particularly clinical or pre-clinical trials of therapeutic goods (including devices), or research aiming to modify the health of the human participants.

d)    The use or development of equipment, facilities, tools, games, devices, smart phone applications or other items to understand, diagnose, monitor, manage or treat human health conditions.

The policy is intended to ensure there are no eligibility ‘gaps’ between what the ARC and NHMRC will fund, and contains the following allowances for exceptional circumstances:

Exceptional Circumstances:

If a proposal is at risk of not being considered by both the ARC and NHMRC, the ARC may deem such a proposal eligible for assessment. Recognising that a research project or programme may sometimes include a small element of research not supported under this policy, the ARC may deem such a proposal eligible for assessment provided the proposal predominantly comprises eligible research.

Applicants who fall into any of the above categories should review the full ARC Medical Research Policy a contact with any questions or concerns.   

Centre Director letter confirming non-duplication of work

If you are associated with a Commonwealth-funded Research Centre, your Centre Director must provide written confirmation to the Grants Management Office that the project is not duplicating work that is already funded or could reasonably be expected to be funded by a Centre. Please note: this confirmation is only required where you are a named investigator in the Centre. It does not apply to, for example, Research Associates, Research Assistants or for ARC Centres of Excellence, Associate Investigators.

Please copy the template email text below and send to your Centre Director for them to attach their email signature and return to you. Please then forward the approved email to your GMO Compliance Advisor or

Dear Grants Management Office,

I confirm that the proposed research in <FT17XXXXXX> does not duplicate work that is already funded or could reasonably be expected to be funded by this Centre.

Yours sincerely,
<Insert Centre Director name and signature>