Once your thesis revisions have been approved and the GRS has processed your completion, you will be sent a letter confirming that you are now eligible for graduation. 

In the lead up to your graduation ceremony, you will need to submit your final digital copies to the library and prepare for your graduation ceremony.


Submit Final Digital Copies to the Library

At the completion of the examination, and prior to graduation, every candidate who has satisfied the requirements for the award of the degree must submit two digital copies (one public and one master version) for deposit and preservation in the UNSW library.

Your testamur will not be released until you submit the final digital copies of your thesis to the library.

Both copies must contain the following 3 compulsory documents: 

  1. Thesis Title and Abstract sheet 

  2. Originality, Copyright and Authenticity Statements

  3. Inclusion of Publications Statement 

You can access these documents via the Examinations module in GRIS. Click the link under the Congratulations! message and go to your Candidate’s Responses record. You can print to PDF or take screenshots of the online forms and insert them behind the title page of your final thesis.

When preparing the final version of your thesis for the submission to the Library, keep the following in mind: 

  • All additional material that was submitted with the printed copies should be digitised where possible and submitted as an attachment to the final copies submitted to the UNSW Library. 

  • Any visual documentary record should be digitised where possible and submitted as an attachment to the final copies submitted to the UNSW Library. 



As the public version of the thesis will be made available online, candidates must ensure they adhere to the Copyright guidelines and modify the thesis to exclude any third party copyright material for which permission has not been given. 

The public version will be made available online immediately, unless you have requested a period of restricted access



The master copy will be archived and will not be publicly accessible. 

More information about these final digital copies can be found in the Thesis Format Guide.


Preparing for Graduation

There are three steps to graduation:

  1. Approval of your final thesis and receipt of a Completion Letter from the GRS

  2. Degree Conferral

  3. Graduation Ceremony


Conferral is an administrative process by which your degree is awarded to you. Once your conferral date has passed, you are considered a graduate of UNSW and you can start using your qualification and title.


Once your thesis has been approved and you receive your completion letter, you can start preparing for the graduation ceremony

UNSW holds graduation festivals throughout the year at both the Sydney and ADFA campuses:

COVID-19: In response to government advice regarding social distancing measures due to COVID-19, UNSW has made the decision postpone some graduation festivals. Candidates should monitor their campus’ schedule of ceremonies to keep up to date on any changes.

Not attending?

If you are not going to attend your graduation ceremony, you must log onto myUNSW to update your attendance status and to have your documents mailed out to you. 

Contact the UNSW Graduations Team should you have any questions regarding your graduation ceremony or documentation.

UNSW Alumni
Once graduated you can register to enjoy the benefits of becoming part of the global UNSW Alumni community

Phone: +61 2 8936 4716 | Email: