Linkage Projects 2016 Resource Page

Proposals Submitted from 1 July to 22 December 2016

Key Dates


Friday 1 July 2016

Updated Instructions to Applicants released, and applications open in RMS. All intending applicants should initiate an application in RMS 2.0 as soon as practical. This will allow the Research Strategy and Partnerships Office (RSPO) and Grants Management Office (GMO) to provide you with key information and strategic and compliance support.

11am-1pm Thursday 18 August 2016

ARC Continuous Linkage Seminar
11:00am - 1:00pm
G31 Old Main Building
This session will provide advice on:
  • how applications will be dealt with by the ARC, including approximate timelines
  • what to say to potential Partners about commitments, signing off, and other key discussions
  • significant shifts in ARC Linkage that have become apparent over the last few rounds and that must be accommodated in new applications
  • how the Division of Research can support your application

Internal Close

The Grants Management Office and Research Strategy and Partnerships Office will work with applicants on an as-needed basis. Researchers are reminded to build-in appropriate timeframes for strategic and compliance review.

Request not to Assess Due

Requests Not to Assess are due a minimum of two weeks prior to the submission of an application.

External Close

Whilst the ARC is accepting Linkage applications up until 22 December 2016, the University will be closed from late December to early January 2017, and no applications will be submitted during the closure.

GMO Application Toolkit


Topics Covered
1.    ARC Continuous Linkage

2.    New/Updated Questions in the Application
3.    Key Frequently Asked Questions
    When is the rejoinder period for my LP16 proposal?
    When will I know the outcome of my proposal?
    What is the commencement date for my proposal?
    Can a proposal be submitted which has been unsuccessful in previous rounds?
    How soon can I re-submit a proposal?
    Can I submit an existing LP16 draft proposal?
    How do I calculate the total number of Linkage Project proposals/projects on which I am a Chief Investigator?
4.    Resources and Support

Subscribe to future Alerts: Email with 'subscribe grant-news' in the body of the message. The Grants Management Office will issue regular alerts with key information throughout the round.

  • Salary Scales for Grant Budgeting- Details of UNSW Salary Scales. Use the worksheets to budget academic, professional and casual salaries with appropriate on-costs.
  • LP16 Budget Table Example- Budget items taken from previous successful Linkage Project applications, as well as rules and instructions for what can and can’t be included in your budget. Use the spreadsheet for ideas on items you may need, the appropriate sections to place the items in and how to clearly detail each line item.
  • Travel Budget Advice for LP16- Rules and guidance on how to budget for travel in the relevant areas of a LP16 application. For a transparent budget, source your travel rates using the 2016/2017 ATO Rates. For pricing airfares, speak to the school administrator who normally organises travel for your school. It is also acceptable to source information from online sites such as Expedia, Webjet, Qantas, Virgin, or for multi destination trips, a quote from a local travel agent such as Flight Centre.
  • Advice for Addressing Management of Data- Details of UNSW’s resources for research data management and data archiving, including suggestions for statements to include in addressing the Project Description “Management of Data” heading.

Application Templates

Additional resources for budget preparation can be found on the GMO Budget Preparation Resource Page.

  • UNSW Central Web Unit (CWU)- If you are including web design, web development and or web hosting costs in your proposal budget, contact the UNSW Central Web Unit (CWU) for quotes, assistance and recommendations based on your individual needs and those of the end user. You can use CWU quotes in your application budget, justifications, and mention where alternate services have been considered and rejected in your budget narrative. The CWU is not tied to specific service providers or technologies. Contact

ARC Medical Research Policy

The following types of research are eligible for ARC Funding:

a)    Research in bioengineering, where the goal is to advance engineering knowledge by applying engineering principles to problems that may ultimately have medical applications.
b)    Research in the natural sciences, where the goal is the fundamental understanding of biological processes or the development of knowledge and/or technology platforms, which may ultimately have medical applications.
c)    Research (including observational research) where the goal is the understanding of normal human life stages (e.g. infancy, childhood, adolescence and ageing) and/or traits using human participants or populations, unless it involves a health intervention.
d)    The use or development of equipment, facilities, tools, games, devices, smart phone applications or other items to support eligible research as listed above.

The following types of research are not eligible for ARC Funding:

a)    Research with human health and/or medical goals, including research on the understanding, aetiology, diagnosis, monitoring, management or treatment of physical or mental disease or other health conditions in humans.
b)    Research involving the use or development of animal models of human health conditions, or the use of animals for the development or testing of therapeutic goods (including devices) or procedures, for the purpose of better understanding human health or developing treatments for human health conditions.
c)    Interventional research in humans, particularly clinical or pre-clinical trials of therapeutic goods (including devices), or research aiming to modify the health of the human participants.
d)    The use or development of equipment, facilities, tools, games, devices, smart phone applications or other items to understand, diagnose, monitor, manage or treat human health conditions.

The policy is intended to ensure there are no eligibility ‘gaps’ between what the ARC and NHMRC will fund, and contains the following allowances for exceptional circumstances:

Exceptional Circumstances:

If a proposal is at risk of not being considered by both the ARC and NHMRC, the ARC may deem such a proposal eligible for assessment. Recognising that a research project or programme may sometimes include a small element of research not supported under this policy, the ARC may deem such a proposal eligible for assessment provided the proposal predominantly comprises eligible research.

Applicants who fall into any of the above categories should review the full ARC Medical Research Policy and contact with any questions or concerns.

Using RMS 2.0


How to Access and Update your Personal profile:

  1. Login to RMS 2.0
  2. On your home screen, known as the ‘Action Centre’, find the ‘Person Profile’ section
  3. Click on each of the Personal Profile sections in turn (‘Personal Details’, ‘Qualifications’ and ‘Employment’) and enter your details where any fields are blank.
  4. You can still view all the details you previously entered in RMS - under the ‘Personal Profile’ section, click on ‘RMS legacy information’ to log in your old RMS account.

How to Request a New Account:

  1. If you never had an RMS account, visit the RMS 2.0 homepage and click “request new account”. A new screen will appear where you can enter your details.
  2. Under “Admin Organisation”, select “The University of New South Wales”. This allows UNSW to administer your account and track your proposal once you commence an application.
  3. Under “Organisation”, select your current organisation (or enter it in the free text box).
  4. Once you complete your details and click “register” at the bottom of the screen, you will be sent an automatic email asking you to validate your email address. Click the link to confirm your address.
  5. Your request will be sent to the UNSW research office and ARC for approval. This may take several business days.
  6. Once approved, you will receive an automatic email with instructions for setting up your password. Once this is complete, you will be able to log in to RMS 2.0 and begin setting up your personal profile.

Step by step screen shots of the above processes and additional user instructions are available at the ARC RMS 2.0 Information Page.

D4 Partner Organisation Letter of Support

Email or for a copy of the Partner Organisation Letter Template

Each Partner Organisation’s letter of support must:

  • include the official letterhead;
  • be no more than two A4 pages;
  • include a brief profile of the organisation;
  • provide details of the Cash and/or In-kind Contributions;
  • demonstrate the source of its Cash Contribution (if a Cash Contribution is being made);
  • certify that no part of its Cash Contribution is drawn from funds previously appropriated or awarded from Commonwealth or Australian State or Territory sources for the purposes of research (if a Cash Contribution is being made);
  • state its expectations about industry outcomes/products and market value (where appropriate)
  • provide details regarding how the project aligns with the Partner Organisation’s objectives;
  • certify that it will meet the requirements outlined in a standard Funding Agreement, including the requirement to enter into arrangements regarding intellectual property which do not unreasonably delay academic outputs; and
  • be signed by the Chief Executive Officer, or delegate.

The D4 template requires Partner Orgs sign-off on the following mandatory wording: "I certify that [organisation name] will meet the requirements in the standard Funding Agreement, including the requirement to enter into arrangements regarding intellectual property which do not unreasonably delay academic outputs. I acknowledge that I have reviewed the UNSW template Linkage Partner Agreement and agree that it will form the basis of the agreement between UNSW and [name of Partner Organisation] as required by the ARC."

  • UNSW Template Linkage Partner Agreements:

ARC Linkage Projects Collaborative Research Agreement (between UNSW and partner organisation). This template is used for ARC Linkage Projects led by UNSW which are not likely to produce commercially valuable intellectual property.

ARC Linkage Projects Collaborative Research Agreement (between UNSW, New South Innovations and partner organisation). This template is used for ARC Linkage Projects led by UNSW which are likely to produce commercially valuable intellectual property. New South Innovations manages intellectual property created by UNSW.

UNSW LP16 Certification Form

UNSW LP16 Certification Form

Who should complete and sign this form:

  • Each Chief Investigator (except for the lead-investigator)
  • Each Partner Investigator
  • The Organisation of each PI should complete and sign the form unless a letter of commitment has been provided as part of the Proposal. The form should be signed by the CEO or delegate of the Organisation
  • The Collaborating Organisation of each CI should complete and sign the form. The form should be signed by the DVCR or delegate (e.g. Director, Research Office, PVCR) of the University. NOT required for UNSW CIs.

Submit your certifications by email to your Compliance Advisor or

Centre Director letter confirming non-duplication of work


If you are associated with a Commonwealth-funded Research Centre, your Centre Director must provide written confirmation to the Grants Management Office that the Centre is not duplicating work that is already funded or could reasonably be expected to be funded by a Centre. Please note: this confirmation is only required where you are a named investigator in the Centre. It does not apply to, for example, Research Associates, Research Assistants or for ARC Centres of Excellence, Associate Investigators.

Please copy the template email text below and send to your Centre Director for them to attach their email signature and return to you. Please then forward the approved email to your GMO Compliance Advisor or

Dear Grants Management Office,

I confirm that the proposed research in <LP16XXXXXX> does not duplicate work that is already funded or could reasonably be expected to be funded by this Centre.

Yours sincerely,
<Insert Centre Director name and signature>

Contacts and Support


  • Strategic Advice (Research Strategy and Partnerships Office)

The Research Strategy and Partnerships Office can provide strategic advice on the scope, nature and suitability of your project, how to address the selection criteria including track record, and well as support for approaching and talking to your Partners. New and previous applicants to Linkage are strongly encouraged to liaise with the RSPO as early as possible- email

  • Compliance & Eligibility Advice (Grants Management Office - GMO)

The GMO compliance and eligibility review process generally takes up to two weeks, with an average of 3-4 reviews per application. Researchers are advised to leave no less than two weeks for working with the GMO to finalise an application. When you are ready for a compliance review, submit the proposal via RMS and email to let us know you are ready for a review.

Submitting your proposal on RMS

  1. Complete and save all the sections of your proposal (parts A-H). Once this is done, all the section headings at the top of your proposal should appear green. If any appear red, something still needs to be completed in this section.
  2. Click the “Save” button in the top right hand corner of your screen.
  3. Click “Action Centre”, next to your LP number at the top of the proposal screen).
  4. Look at “Applicant Draft Proposals”, where your proposal is listed. In the “Actions” column, click the “Submit Proposal to Research Office” button.
  5. Your Compliance Advisor will receive your application and respond with feedback.

Note that the ARC will not respond directly to enquiries from researchers – they request that enquiries are made through the Grants Management Office. For RMS technical issues, contact the GMO Systems Team-

  • GMO Successful Grant Library

Consult successful Linkage Project applications from previous rounds for ideas on structuring your proposal and for a better understanding of the level at which your proposal should be pitched.

Conditions for visiting the Grants Library

  • Access is restricted to UNSW employees/affiliates and students. You must bring your current UNSW Staff ID card with you when you visit the library.
  • The applications may only be viewed at the Grants Management Office. Grants will be viewed digitally, but no part of the application is permitted to be printed, digitally copied or photographed. You may take notes.

How to make an appointment:

  1. Email your request to, including the following information:
  2. Name, position and school/Faculty (e.g. your UNSW email signature)
  3. The scheme(s) you would like to view (e.g. "ARC Linkage Projects")
  4. Scheduling requirements, if any (e.g. "I am available Tuesday or Friday mornings")

Note: To ensure availability, please contact us in advance of the time you would like to visit the Library.

  • LP16 Alerts

Email with 'subscribe grant-news' in the body of the message to subscribe to LP16 Alerts. The Grants Management Office will issue regular alerts with key information throughout the round.