NHMRC Project Grants 2018 Resource Page (PG18)

Grants Management Office (GMO)

Key Dates


Wednesday 11 January 2017 Applications open in RGMS. All intending applicants should initiate an application in RGMS as soon as practical. This will allow the Research Strategy and Partnerships Office (RSPO) and Grants Management Office (GMO) to provide you with key information and strategic and compliance support throughout the round.
5pm, Wednesday 25 January 2017 Deadline for New Investigator Online Form Submission (for all CIs on the application)

5pm, Wednesday 15 February 2017

Minimum Data Deadline - CIAs commence an application and complete the RGMS minimum data requirement by 5pm. Applications that do meet these requirements will not be accepted by the NHMRC.

5pm, Sunday 19 February 2017

Internal Deadline for Compliance Advice (GMO) - Details of your Compliance Advisor will be advised shortly after the internal close.

5pm, Sunday 19 February 2017

Internal Deadline for Statistical review (UNSW Stats Central) - Researchers submitting competitive grant proposals can request a statistics review by completing the Stats Central Grant Review Request Form

5pm, Wednesday 15 March 2017 NHMRC External Close- applications must be submitted to the GMO by 12 noon for submission to the NHMRC by the 5pm deadline. Please note that no application will be accepted by the NHMRC after 5pm under any circumstance.

GMO Application Toolkit


  PG18 Alert 1


  • Key Changes- PG18 Funding Rules and Instructions to Applicants
  • Core Eligibility Requirements for PG18
  • Advice on CV-RGMS Entries
  • Strategic Advice for Completing your Proposal
  Subscribe to PG18 Alerts
Email grantsnews@unsw.edu.au with 'subscribe grant-news' in the body of the message. The Grants Management Office will issue regular alerts with key information throughout the round.
  • UNSW Central Web Unit (CWU)- If you are including web design, web development and or web hosting costs in your proposal budget, contact the CWU for quotes, assistance and recommendations. You can use CWU quotes in your application budget, justifications, and mention where alternate services have been considered and rejected in your budget narrative. The CWU is not tied to specific service providers or technologies. Contact web@unsw.edu.au.
  • The 2016/2017 ATO Rates can act as a guide for sourcing travel rates and indicate the maximum amount permitted. You should only request what you know you need - ATO rates are primarily aimed at business travel and as such, may seem high for some destinations. If you have experience travelling to certain areas and thus know what a realistic figure would be, this should be used in place of the ATO rates.
  • For pricing airfares, speak to the school administrator who normally organises travel for your school. It is also acceptable to source information from online sites such as Expedia, Webjet, Qantas, Virgin, or for multi destination trips, a quote from a local travel agent such as Flight Centre.

Additional resources for budget preparation can be found on the GMO Budget Preparation Resource Page.

Research Facilities - confirmation of collaboration

Clause 4.5 of the NHMRC Project Grant Scheme-Specific Instructions to Applicants states that researchers must detail the costs of using services provided by research facilities where included in the application, and that letters from research facilities confirming their collaboration must be uploaded.

Mark Wainwright Analytical Centre (MWAC)

A template letter has been developed for this purpose.  In addition, the Mark Wainwright Analytical Centre (MWAC) have compiled the price lists from their websites into a single PDF.  Using the letter, please complete your details and attach the relevant price lists as required. This can then be uploaded into RGMS.

Anything not included in the standard lists requires researchers to contact analytical@unsw.edu.au  to get a quote, which you can also attach.

NeuRA Imaging 3T facility

A template letter has been developed for this purpose. Using the letter, please complete your details, if the service required is not covered by the letter please review https://www.neura.edu.au/research/facilities and attach web page or request a quote and attach.

Stats Central: Statistics Consulting Unit for PG18 Proposals

UNSW Stats Central is available to provide a free statistical review of PG18 proposals. All applicants are strongly advised to make use of this service.

Stats Central (www.StatsCentral.unsw.edu.au) is UNSW’s statistical consulting and collaboration unit, a Strategy 2025 initiative based in the Mark Wainwright Analytical Centre. The unit offers free study design advice to UNSW researchers, and applications are allocated to a suitable reviewer by Professor Sue Wilson and Dr Nancy Briggs. It is advised that you consult with a statistician as early as possible when preparing design/analysis aspects of your grant proposal, ideally before you start writing it. Before submitting for review, you can also consult checklists which provide guidelines on statistical design and presentation of research data for publication, for example:

Complete the Stats Central Grant Review Request Form- https://goo.gl/forms/2SL2UOeyAOZFkxlk2 on or before 19 February 2017, in order to receive a full review of the statistical design of your project. There is no cost to utilise this service. Stats Central is available to assist with any enquiries. Please email stats.central@unsw.edu.au.

Strategic Advice for Completing your Proposal

The Research Strategy and Partnerships Office (RSPO) has prepared a strategic advice document to support UNSW researchers in applying for PG18. The advice is based on analysis of past successful applications, assessor comments and the current funding rules.

The RSPO Strategic Advice document is sent to applicants as an application is initiated on RGMS. If you have commenced an application on RGMS and have not yet received this communication, please email mygrants.gmo@unsw.edu.au, quoting your APP ID.

NHMRC Documentation


Release of a Costed List of Standard Items for Clinical Trials:

  • As part of the multi-jurisdictional efforts to streamline clinical trials, a list of standard items associated with clinical trials costed by the Independent Hospital Pricing Authority has been developed. The purpose of the list is to ensure a more comprehensive and up-to-date resource for the clinical trials sector and to capture additional data on the actual costs associated with each item.

Minimum Data Requirement


Minimum data for the Project Grants scheme consists of the following:

  • A-PA Home: You must complete fields for Administering Institution, Application Title, Aboriginal/Torres Strait Islander Research (yes/no) and Synopsis
  • A-RC: Research Classification (all sections)
  • B-GRPN: Grant Review Panel Nomination

Using placeholder text such as “text”, “synopsis” or “xx” etc. are not acceptable as minimum data.

The RGMS minimum data deadline for PG18 is 5pm Wednesday 15 February 2017.

Investigator Endorsement- CIs and AIs


How do I obtain endorsement from my CIs and AIs?

1. Download the Investigator Endorsement Email Template

2. Insert your name and APP ID in the highlighted sections.

3. Copy and paste the text into an email and send to the CIs and AIs listed in your application.

4. Once all endorsement emails are received, combine into a single email and send it to your GMO Compliance Advisor, or to mygrants.gmo@unsw.edu.au.

The NHMRC reserves the right to seek evidence from the Administering Organisation to support the certification of Proposals. UNSW is also subject to external audit. We therefore treat the submission of all signoffs as a mandatory requirement for submission.

New Investigator Eligibility Process


Applicants who wish to apply as a NI must seek confirmation of their eligibility to apply in this category by 5pm 27 January 2017. The early application and notification process is intended to allow the applicant(s) time to adjust the CI team if they do not meet the eligibility criteria.

All CIs on an application for funding must at the time of NI application submission date must:

  • Be less than 10 years from the date of the letter advising them that their doctoral thesis was passed, unless career disruptions exist (see below for further details).
  • Not have been a named CI (or equivalent) on a funded NHMRC research support grant and/or an ARC research support grant (e.g. Discovery Projects).
  • Not have been a named CI (or equivalent) on a funded research support grant from an agency listed on the Australian Competitive Grants Register or an equivalent national1 or international competitive funding grant totalling $AUD 250,000 or more. Note the $250,000 limit is not cumulative.

Applicants may still have held a salary-only award (Scholarship or Fellowship) from any funding source including NHMRC (e.g. NHMRC Career Development Fellowship, Early Career Fellowship Award). If applicants have received funding support that includes research and salary support, applicants must provide details of each funding component for the research and salary support (the research support component must not total $AUD 250,000 or more). Applicants must also provide justification why the applicant should be considered a NI. Applicants who fail to provide all necessary details at the time of NI application submission will not be eligible for consideration of NI status and will progress as a standard applicant in the round.

See section 5.1.3 and 5.1.4 of the NHMRC Funding Rules for full details on New Investigator Requirements and Application Process.

In order for your application to be considered as a New Investigator proposal, all CIs must meet the New Investigator eligibility criteria AND have completed the New Investigator online application process.

RGMS Support


New RGMS accounts can be requested by accessing the RGMS login page. Select the ’New to RGMS? Submit a new user request here' link and follow the prompts on-screen.

Access the NHMRC RGMS Support Page for training tutorials, offline forms and other helpful appendices.

The NHMRC Character Counting Tool can assist with checking your various sections are within the limits prior pasting into the RGMS fields within your application.

RAO Edit Access


What is RAO Edit Access?

As you commence your application in RGMS, you will be given the option to grant Research Administration Office (RAO) Edit Access. This allows your Compliance Advisor at the Grants Management Office to generate new snapshots of your application for compliance review whenever required. It is strongly recommended that you grant RAO edit access as this greatly assists us in working with you to refine the application.

How do I grant RAO Edit Access?

To grant access you must do so at the time you commence your application as you will not be able to do so afterwards. After you select ‘University of New South Wales’ as the Administering Institution, select ‘yes’ for RAO Edit Access.

Can I grant edit access to other members of my project team?

No. The lead investigator (CIA) is responsible for creating, requesting snapshots and submitting an application, including certification. Other members of the research team can only view-access the application and latest snapshots, but cannot edit it.

GMO Successful Grant Library


The Grants Management Office houses a digital library of successful UNSW applications for a wide range of schemes, including NHMRC Project Grants. Consulting successful grant applications can provide ideas on structuring your proposal and a better understanding of the level at which your proposal should be pitched.

Conditions for viewing successful Grants:

  1. Access is restricted to UNSW employees and students. You must bring your current UNSW Staff ID card with you when you visit the library.
  2. The applications may only be viewed at the Grants Management Office. Grants will be viewed digitally, but no part of the application is permitted to be printed, digitally copied nor photographed. You may take notes.

Make an appointment to visit the Library:

Email your request to mygrants.gmo@unsw.edu.au, including the following information:

  1. Name, position and school/Faculty (e.g. your UNSW email signature)
  2. The scheme(s) you would like to view (e.g. "NHMRC Project Grants")
  3. Scheduling requirements, if any (e.g. "I am available Tuesday Wednesdays or Friday mornings") 

Contacts and Support


Strategic Advice (Research Strategy Partnerships Office –RSPO)
  • The RSPO is available for strategic advice on the scope, nature and suitability of any proposed project, how to address the selection criteria including track record, and general grantsmanship advice. Researchers are encouraged to discuss their project with the RSPO at the early stages of their application process as fundamental issues are difficult to resolve late in the process. Please send any component of your proposal for strategic advice, as a Word file, to nhmrc@unsw.edu.au.
Compliance & Eligibility Advice (Grants Management Office - GMO)
  • You will be advised on the details of your individual Compliance Advisor shortly after the internal close. In the meantime, please contact the GMO on mygrants.gmo@unsw.edu.au. Note that the ARC will not respond directly to enquiries from researchers – they request and expect that enquiries are made through the Grants Management Office. For RGMS technical issues, please contact the GMO Systems Team- systems.gmo@unsw.edu.au.

PG18 Alerts

  • Email grantsnews@unsw.edu.au with 'subscribe grant-news' in the body of the message. The Grants Management Office will issue regular PG18 Alerts with key information throughout the round.

NHMRC Research Tracker

  • For the latest NHMRC research advice, subscribe to the NHMRC Tracker.