New UNSW HDR Academic Calendar

The HDR Academic Calendar provides flexibility for HDR candidates that reflects the ongoing nature of a research candidature. 

 

                                                               HDR 2020 Term Dates                                                                                                                     HDR 2021 Term Dates

A visual representation of the 2020 HDR Academic Calendar

 

 

2020 HDR Calendar

Term

Earliest Date to Commence

Start Date

Census Date

End Date

Summer

18 November 2019

16 December 2019

19 January 2020

16 February 2020 

Term 1

6 January 2020

17 February 2020

15 March 2020

31 May 2020

Term 2

20 April 2020

1 June 2020

28 June 2020

13 September 2020

Term 3

3 August 2020

14 September 2020

11 October 2020

13 December 2020

 

2021 HDR Calendar

Term

Earliest Date to Commence

Start Date

Census Date

End Date

Summer

2 November 2020

14 December 2020

17January 2021

14 February 2021 

Term 1

4 January 2021

15 February 2021

14 March 2021

30 May 2021

Term 2

19 April 2021

31 May 2021

27 June 2021

12 September 2021

Term 3

2 August 2021

13 September 2021

10 October 2021

12 December 2021

 

Note: If you are planning to submit your thesis in 2020, you can view your thesis submission date in GRIS.

 

Key Features:

  • Four terms (Term 1, Term 2, Term 3, Summer Term) of approximately three months each

  • Up to four start dates for newly enrolled candidates

  • Four opportunities to make changes to your candidature (program leave, change of study load, overtime enrolment etc)

  • Take smaller periods of leave 

  • Four opportunities to submit your thesis

  • Tuition fees and Student Services and Amenities Fee (SSAF) split across four payment periods, so it’s easier to make payments

 

Some Important Terms

1. EFTSL (Equivalent Full-Time Study Load) 

EFTSL is a measure of study load. One EFTSL is equivalent to one year of full-time study. If a candidate is enrolled on a part-time basis, they will enrol in 0.5 EFTSL per year (half of the full-time study load). 

Under the new HDR Academic Calendar, full-time candidates will enrol in 0.25 EFTSL per term, while part-time candidates will enrol in 0.125 EFTSL per term.

 

2. Maximum Time in HDR Programs

All HDR programs have a maximum period of time for completion of the degree. For PhD programs, this period of time is four EFTSL (equivalent to four years of full-time study) while for Master’s programs (Master of Research and Master of Philosophy), this period of time is two EFTSL (equivalent to two years of full-time study).  

 

3. Start Date

The start date is the first day of the term (e.g. the start date for Term 1 2019 is 18 February 2019), and is the official start of a candidate’s time in their HDR program. New candidates are expected to enrol by this date. 

 

4. Census Date

The census date for each term is set by UNSW in accordance with Commonwealth legislation. It is the deadline for:

  • Change of study load (full time / part time)

  • Taking program leave

  • Withdrawal from a course without financial or academic penalty

  • Change of Residency status

 

5. Thesis Submission Date

Your thesis submission date is the final date by which you should submit your thesis for examination. It is based on your maximum time to complete, your start date, study load, and candidature history, and is calculated assuming continuing enrolment at your current study load (full time/part time). It is the end date of the final term of enrolment in your HDR program. You can view your thesis submission date in GRIS.

 

Frequently Asked Questions

 

When do I need to start my degree?

All new candidates should enrol in their degree by the term start date. The start date is the first day of the term.

 

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Can I start my degree earlier than the term start date?

Yes! New candidates may enrol up to one month before the term start date.

 

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What if I can’t start by the term start date?

If you are unable to commence by the term start date, you may enrol by the term census date. Your candidature ‘clock’ starts ticking from the term start date. If you enrol after the term start date, you have effectively lost time towards completion of your degree. The later you start, the greater this disadvantage. As required coursework begins at the start of the term, you must consider deferral to the next term if you are unable to commence on-time, as this may affect your ability to complete any coursework.

You cannot enrol after the census date has passed. If you are unable to enrol by the census date, you can request deferral to the following term. Scholarship holders need to check their award conditions to determine whether the scholarship can be deferred, or whether you need to reapply.

 

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What if I have coursework to complete during my first term of study?

If you have been advised that you are required to complete coursework during your first term, you should arrive and enrol by the start of classes for that term. For more information, please contact your Faculty or School.

 

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What is the difference between a start date and a census date?

The start date is the first day of the term. Your candidature ‘clock’ starts ticking from the term start date.

The census date is set by UNSW for each term in accordance with Commonwealth legislation. It is the deadline for the following:

  • Change of study load (full time / part time)

  • Taking program leave

  • Withdrawal from a course without financial or academic penalty

  • Change of Residency status

 

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Does the HDR Academic Calendar have any impact on when my Research Progress Reviews are scheduled?

Research Progress Reviews will still be scheduled by your School. The date of your review will depend on both your start date and the availability of panel members. 

 

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What is my thesis submission date?

Under the HDR Academic Calendar, the thesis submission date is the Term End Date. You can view your thesis submission date in the Graduate Research Information System (GRIS) once you have enrolled in your program.

 

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How do I view my thesis submission date?

You can view your thesis submission date in the Graduate Research Information System (GRIS) once you have enrolled in your program.

If you make changes to your candidature that will affect your thesis submission change (e.g. change of full time/part time study load), your thesis submission date will be updated after the census date for the term when you made these changes. 

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What happens if I can’t submit by the thesis submission date?

If you can’t submit your thesis by your thesis submission date, you may be able to submit by the term census date without academic or financial penalty. 

If you are unable to submit your thesis by the census date, you will need to re-enrol in your program for the following term. This enrolment means that tuition fees will be applied to your account. 

 

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What if I’m overtime?

If you have not submitted your thesis by the thesis submission date, and you don’t already have approval for overtime enrolment, you will need to apply for Overtime Enrolment as soon as possible through GRIS.

If you are not enrolled by the census date your candidature will be considered lapsed, which could lead to you being asked to Show Cause why your candidature should not be terminated.

 

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How many terms of overtime enrolment can be approved?

The Faculty Higher Degree Committee can recommend up to two consecutive terms of overtime enrolment – regardless of full time or part time status. 

 

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What if I have further questions?

If you have additional questions, please contact your Graduate Research School Candidature Management Officer.

 

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