Data Storage and Tools

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    UNSW OneDrive & Teams

    UNSW One Drive & Teams, part of our Microsoft Office365 capability, is suitable for most research projects and is a great way to store and share data during a project.

    • This service is approved for data classified up to "Sensitive", and combined with Multifactor Authentication up to "Highly Sensitive" 
    • Data on this service is stored in New South Wales.
    • Multiple copies of the data are kept
    • Deleted data is recoverable for 60 days after deletion
    • Backups of the data are deleted after 7 years, including 7 years after the owning zID is deleted

    For more information, please go to: https://unsw.sharepoint.com/sites/LearnOffice365/SitePages/Products-at-a-glance.aspx

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    UNSW eNotebook

    An electronic notebook (eNotebook) is a digital platform that is designed to replace traditional paper research notebooks and provide researchers with a digital, collaborative, note‑keeping tool.

    • This service is approved for data classified up to "Sensitive"
    • Data on this service is stored in New South Wales.
    • Multiple copies of the data are kept
    • Deleted data is recoverable permanently
    • Data is retained permanently, even after the owning zID is deleted

    For more information please go to: https://research.unsw.edu.au/enotebook

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    Data Archive

    UNSW Data Archive is a non-delete system designed to help researchers meet their obligations for long term management of research data.

    • This service is approved for data classified up to "Sensitive"
    • Data on this service is stored in New South Wales.
    • Multiple copies of the data are kept
    • Data cannot be deleted from the Archive
    • Data is retained permanently

    For more information, please go to: https://www.dataarchive.unsw.edu.au/

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    Research Electronic Data Capture (REDCap)

    Research Electronic Data Capture (REDCap) is a widely used electronic data capture platform, designed to replace paper-based surveys and spreadsheet-based data capture systems.

    • This service is approved for data classified up to "Sensitive"
    • Data on this service is stored in New South Wales.
    • Data is backed up daily.
    • REDCap is not intended to be a storage system, please keep a copy of your data in another supported system. 

    For more information please go to: https://research.unsw.edu.au/redcap

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    Qualtrics

    Qualtrics is an easy-to-use, web-based platform for creating and distributing online surveys and is appropriate for any discipline of study.

    • This service is approved for data classified up to "Sensitive"
    • Data on this service is stored in New South Wales.
    • Multiple copies of the data are kept
    • Deleted data may be recoverable in some circumstances. 
    • Qualtrics is not intended to be a storage system, please keep a copy of your data in another supported system. 

    For more information, please go to: https://research.unsw.edu.au/qualtrics

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    Jupyter Notebooks

    A Jupyter notebook is an open source web application that enables the consolidation of narrative text (markdown), live code (Python, R, and F#) and visualisations onto a single, sharable notebook. At UNSW, Microsoft Azure Notebooks is a Jupyter notebook platform available to UNSW staff:  https://research.unsw.edu.au/jupyter-notebooks

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    Adobe Cloud Storage

    As part of the Adobe Creative Cloud suite available to UNSW staff members, cloud storage is available. Some important details about this storage:

    • This service is approved for data classified up to "Private" 
    • Data on this service is stored in a data centre in Japan
    • Multiple copies of the data are kept
    • Deleted data is recoverable for 14 days after deletion
    • Data is deleted when a zID is deleted
    • Inactive accounts are deleted after 2 years

    Due to the limitations above we recommend research data stored on this service is copied to a UNSW supported platform regularly to reduce the risk of data loss.

    https://www.it.unsw.edu.au/staff/software/adobe.html

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    External storage resources

    Some external resources suitable for research data and approved for storing of UNSW research data include:

    • Space.intersect – provided by Intersect http://www.intersect.org.au/space.  There is a cost to your project budget.  This can be cost-effective for certain types of projects and supports collaboration, virtual labs and access to computational services.
    • National data platforms -  these can be accessed directly or via Intersect and include med.data and omics.data (see http://www.intersect.org.au/data)
    • There are specialist secure options for sensitive medical data – please seek advice
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    Contact us for help, advice and inquiries

    The Research Technology Data Support team can provide

    • best practice advice
    • help with supported systems
    • large/sensitive data moves

    Please contact us at: rdm@unsw.edu.au

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