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About iRECSiRECS is the incoming online research ethics and compliance system at UNSW. It will enable a whole-of-life research ethics and compliance approach, from application to committee review through to project closure. iRECS will cater for human research ethics, clinical trials governance, animal research ethics, gene technology, biologically regulated materials, and radiation research safety projects across UNSW. It will replace all existing systems for Animal Ethics, Human Ethics, Gene Technology, and Radiation Safety. The iRECS Project Team are actively collaborating with key stakeholders across UNSW to ensure the iRECS system will be effective, fit-for-purpose and well-accepted by its user base. Please check this site for regular updates and do not hesitate to contact RECS via the Director RECS, Dr Ted Rohr (E: ted.rohr@unsw.edu.au M: 0417 844 054) on how to engage with us. |
Upcoming Shift to iRECS for Human Ethics | February 2023
Issued: 1 February 2022
The Research Ethics and Compliance Support team is excited to announce the shift of all Human Ethics and Clinical Trials application, review and compliance reporting to iRECS in mid-2023.
The following is what you can expect moving forward:
- What is iRECS?
iRECS is the incoming online research ethics and compliance system at UNSW. It will enable a whole-of-life approach, from application to committee review through to project closure.
iRECS will cater for human research ethics, clinical trials governance, animal research ethics, gene technology, biologically regulated materials, and radiation research safety projects across UNSW. It will replace all existing processes for Animal Ethics, Human Ethics, Gene Technology, and Radiation Safety.
- Why iRECS?
By enabling a whole-of-life approach on a single platform, iRECS will provide a simpler and more effective way to manage research ethics application submission, review and reporting.
- What is happening?
The Gene Technology & Radiation Safety iRECS modules were launched on 18 January 2023. We are in the process of developing the Human Ethics iRECS module and will involve the Human Ethics User Group in the development and testing process. We will keep the UNSW research community updated on the progress.
- What do I need to do?
Please follow the existing application submission & review processes until further notice.
- Where can I find further information and support?
Navigate through the iRECS Information webpage for further info on background and timeline. You can contact RECS at humanethics@unsw.edu.au for Human Ethics and Clinical Trials submission/review advice.
iRECS will replace existing systems for Gene Technology, Radiation Safety, Human Ethics, and Animal Ethics.
The roll-out of the iRECS Gene Technology, Radiation Safety, Human Ethics, and Animal Ethics modules will be done in a staggered manner (three phases), with each phase consisting of four key stages:
- Build: Phase of the project where ethics forms and processes are being built in iRECS
- Demonstrate/Refinement: Phase of the project where end users (administrators, applicants, reviewers) are demonstrated iRECS in action and provide feedback. Refinements are made to the tool where necessary.
- Data Migration: Phase of the project where current/active ethics records are mapped and migrated from existing systems into iRECS.
- Go-Live: The date that iRECS is accessible to users.
Gene Technology & Radiation Safety | Human Ethics & Clinical Trials | Animal Ethics |
---|---|---|
Build: Mar – Sep 2022 Demo/Refine: Sept 2022 Data Migration: Oct – Nov 2022 Go-Live: 18 Jan 2023 |
Build: Apr – Aug 2022 / Jan 2023 Demo/Refine: Feb 2023 Data Migration: Feb 2023 – Apr 2023 Go-Live (Tentative): Q2 2023 |
Build: Apr – Aug 2022 / Apr 2023 Demo/Refine: Apr 2023 Data Migration: May – June 2023 Go-Live (Tentative): Q3 2023 |
Collaboration
iRECS is a collaboration between the UNSW Division of Research & Enterprise and UNSW IT. The team work with the iRECS vendor and broader UNSW stakeholders to implement an effective, fit-for-purpose, easy-to-use research ethics and compliance system at UNSW.
iRECS FAQs and navigation instructions (also available on iRECS upon launch)
Applicant Portal - Organising Your iRECS Work Area
- iRECS Work Area – Standard Layout
- Creating a Project Folder
- Renaming a Folder
- Moving a Project to Another Folder
- Deleting a Folder
Applicant Portal - Navigating iRECS
- New Application - Gene Technology/Regulated Biological Materials
- GMO Description and Genetics Example
- New Application - Radiation Safety
- Modifying an application post-submission
- Duplicating an application/project
- Transferring iRECS Projects
Applicant Portal - Navigating iRECS - What happens after submission
- Application Status Updates
- Application Follow-Up
- Reviewer Amendments Requests
- After your project is approved
- Submitting an Annual Compliance Report
Reviewer Portal - Panel/Committee Member
Reviewer Portal - DVCRE Review
If you have any iRECS login or technical issues, please contact:
- UNSW IT Services at itservicecentre@unsw.edu.au or (02) 9385 1333.
For queries regarding the ethics application submission and/or review process and iRECS training, please contact:
- Gene Technology: genetechnology@unsw.edu.au (iRECS module to launch in Jan 2023)
- Radiation Safety: radiationsafety@unsw.edu.au (iRECS module to launch in Jan 2023)
- Human Ethics: humanethics@unsw.edu.au (iRECS module launch date TBC)
- Clinical Trails: clinicaltrials@unsw.edu.au (iRECS module launch date TBC)
- Animal Ethics: animalethics@unsw.edu.au (iRECS module launch date TBC)
If you would like more information about the project, please contact:
Dr Ted Rohr, Director RECS